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Before starting your online application, please review the program checklist found on both the ADU Rental and Purchase websites. The checklist will include all of the documentation that you will need in hard copy format before you fill out and submit the online application. It is important you have the hard copies before submitting the online application to the ADU Program.
Now that you have submitted the online application, you have ten (10) days to submit a hard copy of the application and all the documents as requested on the checklist. Once you mail in or drop off your application packet, the Program Screener typically contacts you within 2-3 weeks. The Program Screener will reach out to the applicants via e-mail only using the e-mail address that was provided on the application. If additional information or clarification is needed, applicants will have ten (10) business days to respond.
No, your application packet must be reviewed by staff for eligibility purposes. Just because you submitted an online application does not mean you are on the ADU Purchase/Rental waitlist. You must submit hard copies of your application, attend an intake session, and meet all eligibility criteria before you are placed on the waitlist.
Due to the extremely high demand for affordable housing in the County, both ADU Programs have a waitlist. It is important to note there is no exact science to predicting how long a household will be on the waitlist. However, rough estimates can be made. The standard wait time before a household is able to lease a unit in the ADU Rental Program is at least 1 year but it can take longer. The standard wait time before a household is able to purchase a unit in the ADU Purchase Program depends on the priority listing of the household. For those households within Priority 1 (defined as a household that both lives and works in Loudoun County), the waitlist is approximately 3-4 years but it could be sooner or later than that. For other priorities, the wait time can be significantly longer.
For both the Purchase and Rental Programs, the application is forwarded to the Program Specialist. If the applicant is deemed potentially eligible by the Program Specialist, the applicant will be scheduled for a Rental Intake Session by the Program Screener. Intake Sessions are mandatory for all households. After the Intake Session, applicants will receive a response from the Program Specialist regarding final eligibility determination.
No. ADU Program staff will neither obtain documents nor contact or communicate with any organization/entity on your behalf.
Due to strict privacy guidelines, ADU Program staff cannot talk about an application to anyone not listed on the application. If you are not listed on the application and want to speak with staff about an application, contact staff and request a “Third Party Release of Information Release Form.” Once filled out by the applicant to the ADU Program, staff can openly speak with you about an application.
No problem! If you are accessing the County’s ADU website, use Google Chrome as your browser and a “Select Language” box should appear in the bottom right of the screen. Select the language needed and the webpage will be translated into that language. You can also call ADU staff and ask for interpretation services. Staff has access to a contracted interpretation service that will provide interpretation at no cost.
If your application is closed, you will receive an email with an attachment that explains why the application was closed. Please be aware that the closure of the application does not mean you can’t apply again. Once you gather the paperwork again and thoroughly go over the pre-screening sheet and program checklist, you can resubmit your online application. If your application is closed, you will also receive a second attachment in the email detailing additional housing resources available to you aside from the ADU Program.
No. The ADU Purchase Program does not allow co-signers.
Yes. The ADU Rental Program allows certificate holders to use a co-signer/guarantor if the apartment complex requires it to approve them at the community. The co-signer/guarantor is agreeing to pay the rent if the certificate holder is unable to pay it. The co-signer/guarantor must not live in the ADU Unit.
The ADU Rental and Purchase Programs have different regulations pertaining to previous homeownership:
All spouses are required to apply as Applicant and Co-Applicant. If the spouse is living abroad, then apply as married and provide a notarized statement stating that: your spouse is residing abroad; the estimated time of arrival; and that your spouse will provide all the documents according to the ADU Program Checklist once they arrive in the United States.
The ADU Rental and Purchase Programs have different regulations pertaining to calculating bonuses/overtime/etc.:
No. Using a Realtor is not required. However, if you do use a Realtor, ADU Program staff can authorize the builder to add 1.5% of the property’s sales price to compensate the Realtor as commission. But prior to this, the applicant must provide the Program Specialist with a valid Buyer-Realtor Agreement.
No. A credit score and report are not required for application to the ADU Program.
The ADU Program currently maintains a listing of lenders/banks that provide financing for ADUs. This list can be found online here. This is not an exclusive list but if you want to use a lender not found on the list above, you must receive approval from your lender’s underwriters that they will provide financing for an ADU.
Please be aware that Pre-Approval letters and Pre-Qualification letters are not the same thing. Only Pre-Approval Letters are accepted by the ADU Program.
ADU applicants receive access to the ADU sales website only after they are deemed to be eligible and receive a certificate of eligibility. This occurs after they attend the intake session and their application is deemed eligible by the Program Specialist.
No. Loudoun County’s ADU Programs do not accept transfers from any other program.
Applicants interested in leasing a unit through the ADU Rental Program must first apply to the County, meet all eligibility criteria, and be issued a certificate of eligibility. If the applicant does not have a certificate of eligibility, then the participating apartment community will not accept the application for an ADU unit.
Yes, there is a renewal process for both ADU Rental and Purchase Programs:
The criteria apply to the entire project. If an application only needed loan funds for one side (e.g. just the 9% side), then only those units would be scored. If an applicant plans to apply the loan funds to the entire project, then the criteria apply to the entire project.
Because Loudoun County issues the Requests for Proposals (RFP) for PBVs in the fall, developers should apply in the fall prior to their 9% application submission, following the timeline laid out in the RFP.
The County is always looking for affordability and diversity of housing, including units for single person households and for family households in the County. The scoring criteria awards points for entry-level worker units of 1 bedroom or studios.
Yes. The application guidelines require that zoning approval, including special exception, that demonstrates that the proposed development is a matter of right is included as part of the application.
Loudoun County does not require Davis Bacon wages on its own; if they apply to projects, it is because of other funding sources being used in the project.
For the scoring criteria, if an element of the criteria is not fully met, partial points will be given.
Each criterion is treated separately. If a project has 100 units and 20 units are for seniors and 20 units are accessible for people with disabilities, the application would receive full points for each criterion, even if the units overlap.
This term refers to the entity overseeing the development of the project to completion/occupancy.
Off-cycle applications will only be considered for “time-sensitive third-party acquisition”, which for the purposes of the Program means real estate currently listed on the open market, or to be listed on the open market in the immediate future.
Ground lease as a form of ownership is an issue that the Board would need to consider in its review of a project’s application.
Yes, applicants must submit one original and three hard copies along with the application payment. One electronic copy, either submitted online at: https://lfportal.loudoun.gov/Forms/Application or via email to [email protected] is also required.
The scoring criteria provides points for proposed projects located within walking distance (approximately .25 mile) to either public transportation or existing employment opportunities, public schools, and other amenities that could include, but not be limited to library, hospital, food store, park, community center.
Loudoun County solicited applications from developers on April 15, 2021 during the Loudoun County Multi-Family Loan Program and Unmet Housing Needs Strategic Plan discussion. At that time, the deadline to apply for Amazon Reach funding was June 30, 2021. However, the deadline was extended to September 30, 2021 and developers are once again invited to submit proposed projects to Loudoun County. Please email [email protected] for more information. Proposed projects do not need to receive Loudoun County funds to apply for Amazon Reach funds.
For all scoring criteria, full points will be given if the criteria are fully met.
Points are given on a sliding scale. Highest points are awarded for 60+ years commitment to maintaining affordability of units consistent with targeted households as proposed.
As a proof of available sources of funds, Loudoun County accepts a LOI that states the tax credit pricing and loan/grant amount and the proposed rate of interest. Notwithstanding, points are given on a sliding scale and a firm financial commitment from other sources of financing will fully meet the criteria.
Community support and engagement contributes to the success of the project and sustainable outcomes. This engagement can be in many forms to include community meetings, materials and presentations, and forums for input and questions. Access to specific civic organizations that work in the area and provide social services, if any, or are able to partner with the non-profit organization/developer for the provision of social services to the tenants may be mentioned in the application.
There is approximately $17.5 million currently available in the Trust. Additional amounts cannot be predicted.
No, an MOU is not legally binding. A legally binding purchase agreement would be considered.
Applicants may provide their own Excel document. The document should be in Excel so Loudoun County can see the formulas.
The August 20th pre-application meeting was not recorded. The Affordable Multi-Family Housing Loan Program Guidelines, online application, and Frequently Asked Questions are available online at https://www.loudoun.gov/4998/Affordable-Multi-Family-Housing-Loan-Pro. Questions can also be sent to Housing Analyst Paul Newman at [email protected].
With the Alert Loudoun system, by providing a physical address with your account, you can customize and receive weather alerts targeted for that address. In addition, you may register for alerts affecting your home, workplace, children’s schools, and more. For more information, visit our Alert Loudoun page.
The confirmation option lets the system know that you have received the message. Once you confirm receipt of the message, the system stops trying to deliver the messages through the other methods or devices you have selected for your account. For example, the email alert asks you to acknowledge receipt through a link; a text alert to your cell phone asks you to reply "Yes and send;" while the mobile app gives you the option to press "Confirm." For more information, visit our Alert Loudoun page.
Your phone or service provider may be "blocking" these alerts. All Alert Loudoun SMS text messages come from the Everbridge SMS short code numbers 88911, 89361 or 87844. What you’ll need to do is call your cell phone carrier to confirm that they are not blocking the Everbridge SMS short code (88911, 89361 or 87844) on your device. For most major carriers, dialing 611 from the device will get you to their service to ask about short code blocking.
Other causes of this issue include:
For more information, visit our Alert Loudoun page.
The best Internet browser to use with Alert Loudoun / Everbridge is Google Chrome. The Everbridge platform also supports Mozilla Firefox, Internet Explorer 11+ and Edge.
Yes. You can download the Everbridge app for your smartphone. Search for the Everbridge app on the Apple Store or Google Play store. (Everbridge is the company whose software is used to send our alerts.) For more information, visit our Alert Loudoun page.
Go to the Capital Alert website for links to the alert systems for area jurisdictions.
No. The information that you provide will be used only for notification purposes. We will not give or sell your contact or location information to any vendor or other organization.
No, this is a free service provided by Loudoun County, however, standard messaging and data rates may apply. It is part of a regional effort to ensure effective communications throughout the National Capital Region (NCR) during emergencies and other events.
If you have any questions, please send us an email.
We are very fortunate to be in a current position where we do not have a limit on the amount of time that an animal can stay at Loudoun County Animal Services. For more than four years, over 92% of the animals that have come to Loudoun County Animal Services have left the shelter alive through adoption, transfer, or being reunited with their owners after being lost. Only animals who have been found to be suffering or dangerous have been euthanized.
However, as an agency, we have made the decision not to use the divisive and misleading term, “no-kill.” There is no legal definition for the term, and euthanasia of animals in shelters is a community issue, not just a shelter issue. The people who work hard to save the lives of animals in shelters in neighboring communities are not killers, and we want to do our best to build each other up, rather than break one another down.
As a part of our commitment to saving lives while improving animal welfare and public safety, we often partner with shelters in areas with less resources to help them train staff and transfer in pets in need, while sending their facilities our extra donations of food and bedding. Animal shelters and rescues must not only focus on positive outcomes for pets in their care, but also commit to providing comprehensive attention to the mental and physical needs of the animals who stay in their facilities, and Loudoun County Animal Services is proud to make mental enrichment a priority for our pets.
The staff and volunteers at Loudoun County Animal Services uphold a strong commitment to professionalism and respect towards our colleagues, citizens and partners in other jurisdictions, and, will continue to focus on progressive and inclusive animal welfare initiatives and law enforcement, while avoiding the use of critical and undefined terms like “no kill.”
The Commonwealth of Virginia requires Loudoun County to require all dogs four months of age and older to be licensed. In Loudoun County, dog licenses are issued to run concurrently with the rabies vaccination effective period for each individual dog. The county will also issue permanent tags to remain with the dog for its lifetime (replacement tags are available if needed). All dogs must have a license tag securely attached to a collar and worn whenever the dog is off of the owner’s property. Citizens have the option to purchase dog licenses for one-, two-, or three-year periods provided that the rabies certificate is valid for the period of time being covered. The cost is $10 per dog per year, regardless of spay / neuter status. Dog licenses may be purchased at the Animal Shelter, the Treasurer’s offices in Leesburg and Sterling, or by mail through the use of this form (PDF). For more information on dog licensing, contact Animal Services at 703-777-0406 ext. 2873 or via email.
Please call Loudoun County Animal Services at 703-777-0406 to file a report. The process is simple and our dispatches can assist your quickly. If the bite is severe, the dog is un-vaccinated, or you do not know if the dog is vaccinated, please seek medical treatment as soon as possible.
Please contact Loudoun County Animal Services (LCAS) at 703-777-0406 to create a Stray Pet Report. You can also email a picture of the pet for inclusion on the found pet page. If you are unable to keep the pet while an owner is located, please bring it to the LCAS animal shelter during business hours.
If you are a Loudoun resident who has found a lost pet outside the boundaries of Loudoun County then it is best to take the pet to the nearest shelter, rescue, or local veterinary office to see if they can house the pet until an owner is located. Please only bring a stray pet found outside the boundaries of Loudoun County to the Animal Services shelter as a last resort.
Most strays have loving families who are searching for them. The further a pet is taken from where it is found, the less likely they are to be reunited with their family. Since one of every three pets will become lost in their lifetime, losing a pet can happen to even the most diligent pet parent. In the past, well-meaning citizens have brought pets from multiple states away to Loudoun County Animal Services. While we were able to find their owners, it required a lot of time and often great expense to get these pets home to their families.
Adopters have two opportunities to meet available pets. The first is at the Loudoun County Animal Services animal shelter during adoption hours. Additionally, LCAS has an adoption bus that transports pets to convenient locations across the county. The adoption bus schedule is available online.
All dogs are required to be leashed unless they are on the owner’s property, are in a designated space (fenced dog park) or while lawfully hunting, participating in a formal obedience training class or if the dog is a service animal who is otherwise under the handler’s control. For more information about Loudoun’s animal related laws, please refer to the Loudoun County Code of Ordinances, Chapter 612.13 under Running At Large.
Yes. You can make an anonymous report online or by calling 703-777-0406. If it is outside normal hours of operation, please call the Sheriff’s Office at 703-777-1021 and they will connect you with an on-call Animal Control Officer.
Loudoun County Animal Services team of Animal Control Officers will respond to calls regarding injured or sick wildlife. Since wildlife are not legally allowed to reside at the LCAS animal shelter, the department works closely with Blue Ridge Wildlife Center when injured or sick wildlife are considered candidates for rehabilitation. Members of the LCAS Dispatch Team are also available to assist you in finding ways to prevent nuisance wildlife by phone, 703-777-0406, and email.
Please visit the department’s Wildlife Services page for more information on our commitment to helping people and wildlife live together in Loudoun County. Additionally, the Virginia Department of Game and Inland Fisheries is an excellent resource for wildlife concerns and information.
If a dead animal is on or next to a public roadway, please submit a work request to the Virginia Department of Transportation. Homeowners are responsible for deceased animals located in their yard.
Becoming a trained volunteer with our ongoing volunteer program is a big time commitment for our volunteers and for our staff. The animal shelter is an exciting and ever-changing place! In order for our volunteers to keep their skills current and to stay updated on any changes, we need all volunteers to commit to a weekly 2 hour shift. We also ask our volunteers to stay with the program for at least 6 months.
In order to interact directly with the animals at the shelter, volunteers must meet the 2 hour per week volunteer requirement for a period of 6 months. If this won’t work with your schedule, don’t worry! There are lots of other ways to help the animals and the shelter such as at home service projects, the foster program, or the Loudoun Pet Pantry. If none of these seem right for you, there are many other animal welfare organizations in the area. A great place to start finding other animal related volunteer opportunities is Metro Pets online.
There is a lot to know about volunteering at the shelter and caring for shelter animals. All volunteers get trained on one area of interest and volunteer for at least 10 hours doing that volunteer role. After that, volunteers can be trained in as many areas of the shelter as they would like. Volunteer roles vary from direct animal handling, socialization, and care to helping with behind the scenes tasks and administrative work like writing animal profiles and taking photos for the website to filing and helping support the Loudoun Pet Pantry. What you do as a volunteer depends on your interests and available volunteer positions.
You must request release by paying the release fee and sending a short letter requesting release addressed to: Director, Loudoun County Building and Development PO Box 7000 MSC 60 Leesburg, VA 20177-7000 Your release request must be accompanied by your release fee. You can find the fee in the fee schedule.
Yes, but first you must request release and pay the release fee. Send a short letter requesting release and addressed to: Director, Loudoun County Building and Development PO Box 7000 MSC 60 Leesburg, VA 20177-7000 Your release request must be accompanied by your release fee. The fee can be found in the fee schedule.
There are various fees associated with bonds. Please contact the Bonds Management team or Please consult the Building and Development Fee Schedule for associated fees.
A Substitute W-9 form is required when cash escrow is submitted as collateral (a bond). It is an IRS form that provides taxpayer information to the county so that interest on the cash bond may be reported to the IRS. A Substitute W-9 form is only required if you are submitted a CASH bond and is not needed for corporate surety bonds or letters of credit. The Substitute W-9 form can be found here.
Contractors performing the work may schedule inspections by using the Web Automated Inspection Request System (WAIRS). Homeowners that are performing their own work may schedule inspections by using WAIRS or by calling 703-777-0220. Information on these scheduling systems can be found on the Inspections webpage.
Below is a link to all of the B&D documents currently located in the Documents Center.
You may secure the building permit in your own name; however, if a contractor is to perform the work, Loudoun County suggests that the contractor be listed on the permit as the party responsible for the work. In this way, the county will be in a better position to assist you in gaining compliance with codes if the work is defective. A contractor must be properly licensed in order to obtain a permit.
Regardless of who applies for the permit, the property owner must sign the Building / Zoning Permit application.
Board of Building & Fire Code Appeals.
Broadband refers most commonly to a new generation of high-speed transmission services, which allow users to access the internet and internet-related services at significantly higher speeds than traditional modems. Broadband encompasses high-speed digital technologies that provide consumers integrated access to voice, high-speed data, video-on-demand, and interactive delivery services.
When it comes to the Internet, cable television and open video systems, not all areas of Loudoun County have access to all providers. Some areas, particularly in the rural parts of western Loudoun, must rely on wireless and/or satellite for their Internet and television services. And, depending upon the topography, even these may be spotty or completely unavailable. Find more information about broadband service.
A Dedication Plat is a plat submitted to dedicate land for public street purposes only. The plat does not create any additional lots of record. The plat may be submitted for public street purposes under the following circumstances: 1.) pursuant to adding additional right-of-way for an existing road in the state system, 2.) pursuant to adding additional right-of-way for a street identified in the County Transportation Plan, and 3.) pursuant to adding additional right-of-way for a street identified in approved proffers or an approved special exception plat or Concept Development Plan and having a minimum projected traffic volume of 4,000 vehicles per day or as otherwise approved by the Director of Building and Development. The dedication plat must meet all of the requirements of the Zoning Ordinance, §8.103 and §8.103.7 of the Facilities Standards Manual, and §1242.02 and §1243.11 of the Land Subdivision and Development Ordinance.
A SBRD (record plat) that dedicates right-of-way is submitted when the public right-of-way being created does not meet one of the three criteria of §1243.11 of the Land Subdivision and Development Ordinance and is shown on an approved (SBPL) Preliminary plat. The fee for a SBRD (record plat) dedication plat is the base fee of a record plat plus one lot.
An ESMT (easement) that dedicates right-of-way is submitted when the public right-of-way being created does not meet one of the three criteria of §1243.11 of the Land Subdivision and Development Ordinance and is not shown on an approved (SBPL) Preliminary plat. The fee for an ESMT (easement) dedication plat is the same fee for all ESMT (easement) applications.
A Family Subdivision is defined as the division of a lot into no more than 6 additional lots for the purpose of sale or as a gift to a member, or members, of the immediate family of the property owner. No person who has previously received a lot through the Family Subdivision process anywhere in Virginia is eligible to receive a lot through the Family Subdivision in Loudoun County. An immediate family member is defined as any person who is a natural or legally defined child, stepchild, grandchild, spouse, or parent of the property owner. The property owner is required to have owned the property for at least one year prior to filing the Family Subdivision. A lot created through the Family Subdivision process is not eligible for sale for at least one year. For more information about the Family Subdivision Process please reference §1243.03 of the Land Subdivision and Development Ordinance.
Although it is not required, property owners are encouraged to briefly discuss the feasibility of a Family Subdivision proposal with a staff member of the Department of Building and Development at a pre-application meeting. These initial discussions with staff can address possible lot line options, environmental and transportation issues. Regulations are continually re-evaluated and changed in response to many community factors over time, so applicants are strongly encouraged to contact staff in order to obtain the most recent information available.
If a pre-application meeting is not elected, please submit a completed Land Development Application, the required number of copies of the proposed plat, legal documents, and the fee check to the Department of Building and Development. Please note that a Land Development Application Form with original signatures from all property owner(s) and applicant(s) is required with the initial submission of every Land Development Application.
A subdivision waiver is when a single lot or parcel of land is to be subdivided into any 2 parcels. For more information about the Subdivision Waiver process please reference §1243.05.1 of the Land Subdivision and Development Ordinance.
A Division Plat is a subdivision option available in the AR-1 and AR-2 Zoning Districts under the Facilities Standards Manual, and §1241.06 of the Land Subdivision and Development Ordinance.
Section 1243 of the Land Subdivision and Development Ordinance provides the procedures for the submission, approval, and recordation of all plats.
Subdivision plats reviewed and approved by Loudoun County can be obtained at the 2nd Floor Land Development Counter in the Government Center in Leesburg and at the Clerk of the Courts once the plat has been recorded. Please be aware that subdivision plats are a "shot in time." They do not show all easements, encumbrances, or utilities. There are restrictions and other encumbrances that are recorded outside of Loudoun County's review. Loudoun County does not keep records of house location surveys.
The Department of Planning webpage contains a link to the Loudoun Online Land Applications (LOLA) that provides information on new rezoning (ZMAP) applications and Subdivision Review Division's new preliminary (SBPL) applications. More specific information can be obtained by calling Loudoun County's hotline 703-777-0118. Please have an address, tax map number, or Parcel Identification Number (PIN) to help identify the area you want more information about. The local papers also list advertisements for legislative applications that are reviewed by the Department of Planning and preliminary subdivision applications reviewed by the Subdivision Review Division. Signs are posted on the properties subject to the application listed in the paper. The application number and the proposed action is also listed on the sign. Citizens can find out more information at Building and Developments Land Development Counter on the second floor of the Government Center in Leesburg with the information provided on the sign or from the LOLA webpage.
In accordance with State Law, Loudoun County requires that VSMP / Construction General Permit (CGP) coverage be obtained for all land disturbing activities that disturb 1 acre or more, or for land disturbing activities within a Common Plan of Development or Sale regardless of disturbed area, if the Common Plan of Development disturbed more than 1 acre. However, note that certain activities such as agriculture or permitted mining are exempt from VSMP permitting requirements. A complete list of exempt activities can be found in Section 1096.01(d)(2)(B) of the Codified Ordinances.
Loudoun County must collect permit maintenance fees for each permit annually in accordance with Sections 9VAC25-870-750 and 9VAC25-870-830 of the Virginia Stormwater Management Regulations, in order for the permit to remain in good standing ("active"). The maintenance fee for a given project is based upon the permitted disturbed area, and is due by April 1 of each year. However, if the conditions for permit termination are satisfied by the April 1 due date, payment of the fee is not required. A 10% late fee is applied for payments that are 90 days past due.
Projects for which permit coverage is not maintained in active status shall not proceed with land disturbing activities. Moreover, if permit coverage is not continually maintained, projects that are subject to the Part IIC technical criteria because coverage was obtained prior to July 1, 2014, will become subject to the current Part IIB criteria, and shall be required to revise the associated stormwater management plan for compliance.
All VSMP permit applications for projects within Loudoun County must be submitted directly to the county. However, the application results in dual permit coverage from Loudoun County ("VSMP Permit") and the VA Department of Environmental Quality (DEQ) ("Construction General Permit," or CGP) as follows. Once the County reviews the permit documents and determines that the permit is approvable, and once all local VSMP fees have been paid, staff will transmit the permit information to DEQ electronically, at which point, the applicant will receive instructions regarding payment of the state fee. Following payment of the state fee, DEQ will issue coverage to the applicant. This process must be completed prior to issuance of the grading permit.
Construction of a single-family detached residence that will disturb less than 5 acres (i.e., either a separately-built lot disturbing 1 to 5 acres, or a lot disturbing up to 5 acres within a Common Plan of Development) is a special case, in which coverage is tacitly granted by DEQ, without submittal of a Registration Statement or payment of a State fee, upon approval of the application by the county. In these cases, it is the responsibility of the applicant to print a copy of the "Single-Family Detached Residential Structure Coverage Letter" from DEQ to signify that CGP coverage has been obtained.
In the context of stormwater associated with a large or small construction activity, "operator" means any person associated with a construction project that (i) has direct operational control over construction plans and specifications, including the ability to make modifications to those plans and specifications or (ii) has day-to-day operational control of those activities at a project that are necessary to ensure compliance with a stormwater pollution prevention plan for the site or other state permit or VSMP authority permit conditions (i.e., they are authorized to direct workers at a site to carry out activities required by the stormwater pollution prevention plan or comply with other permit conditions).
The entities that are considered operators will commonly consist of the owner or developer of a project or the general contractor.
A properly authorized individual associated with the operator is responsible for certifying and signing permit documents, such as the Registration Statement and permit modification or transfer requests (Note: original ink-signature documents must be submitted). Authorized individuals are as follows:
Determination of which criteria apply to a given project is principally dependent upon the date a land development plan is approved and the date that the related VSMP Permit is obtained, as described in the following table. In addition, as per guidance issued by DEQ, a project that drains to an existing stormwater management facility that was designed and implemented in accordance with the Part IIC technical criteria for the subject project remain subject to the Part IIC technical criteria for 2 additional general permit cycles.
Prior to July 1, 2014, County development standards considered projects that discharged to an existing SWM facility (or that were included in an approved overall SWM plan) to be grandfathered for SWM purposes, as long as the SWM design included a water quality component, and the project design was consistent with the assumed SWM design parameters.
However, under the current VA SWM Regulations, all regulated land disturbing activities must be conducted in compliance with the water quality and quantity technical criteria in either Part IIB or Part IIC, determined as noted above. (Note: While there are some differences, Part IIC is generally consistent with the 1999 VA SWM Handbook, which was adopted by Loudoun County in November 2002). As a result, a project cannot utilize an existing SWM facility to satisfy its stormwater requirements without verification that it complies with the applicable criteria for the project. Importantly, the County cannot issue a land disturbance permit without this verification, even if there is an approved site plan for the project, meaning that a plan revision may be necessary to bring the SWM plan into compliance.
In the case of older facilities that were designed using other technical criteria, it may be possible to demonstrate compliance by performing a comparative analysis of the approved design to the Part IIC (or IIB) technical criteria (e.g., design volumes, features, calculations, etc.). If such an analysis is unsuccessful, the project must be designed to comply with Part IIB, either by providing SWM measures on-site, or by retrofitting the existing facility.
A Common Plan of Development or Sale (CPoD) is defined as "a contiguous area where separate and distinct construction activities may be taking place at different times on different schedules." These would most typically include residential, commercial or industrial subdivisions, or similar projects, with shared infrastructure. In most cases, a single stormwater management plan is implemented on a project-wide basis. (Note: the term Common Plan of Development did not appear in the VPDES Construction General Permit (CGP) regulations until the 2004 permit cycle, so projects in which the lots were recorded prior to July 1, 2004 are not considered part of a Common Plan of Development for the purposes of the SWM Regulations.)
Determining whether a project is located within a Common Plan of Development or Sale is important for two reasons. First, as noted above, projects located within a Common Plan of Development that disturbed a total of 1 acre or more are subject to VSMP permitting requirements regardless of disturbed area. Second, if the operator of the overall project is a different entity from the operator of a project within the common plan, permitting occurs in two layers: the operator of the overall project must obtain primary coverage for the overall site (e.g., for construction of site-wide infrastructure), while secondary coverage must be obtained by the operator of an individual site within the Common Plan. This two-tiered approach provides for separation of legal liability among operators within the Common Plan of Development.
The Construction General Permit requires the operator to update the site-specific SWPPP whenever there is a change in the design, construction, operation, or maintenance that has a significant effect on the discharge of pollutants to surface waters. Changes to the approved Stormwater Management (SWM) or Erosion and Sediment Control (E&S) plan must typically be addressed through review and approval of a revised land development application. However, minor changes to the temporary E&S controls can in some cases be addressed via "redlined" adjustments at the discretion of the Loudoun County Field Manager.
Changes to the SWPPP also require a Registration Statement Modification if they affect the information reported on the Registration Statement (with the exception of the estimated project start and completion dates). For the purposes of the CGP, modifications most commonly include increases to the permitted disturbed area. Please see the Permit Modifications, Transfers and Terminations page for additional information.
Virginia Code § 58.1-3703.1 A 5 b provides that any person assessed with a local license tax as a result of an appealable event may file an administrative appeal of the assessment within one year from the last day of the tax year for which such assessment is made or within one year from the date of the appealable event, whichever is later, with the Commissioner of the Revenue or other local assessing official. An appealable event is an increase in the assessment of a local license tax payable by a taxpayer, the denial of a refund, or the assessment of a local license tax where none previously was assessed. Business license, tangible personal property, machinery and tools, and transient occupancy taxes may also be appealed under Virginia Code § 58.1-3980 within three years from the last day of the tax year for which such assessment is made or within one year from the date of the assessment, whichever is later.
Virginia Code § 58.1-3983.1 Appeals and Rulings of Local Taxes, clarifies a taxpayer's appeal rights. A letter should be sent to the Commissioner of the Revenue's office stating your intention to appeal. Virginia Code § 58.1-3983.1 states that an appeal must be filed in good faith and sufficiently identify the tax periods covered by the challenged assessments, the amount in dispute, the remedy sought, each alleged error in the assessment, the legal grounds upon which the taxpayer relies and any other facts relevant to the taxpayer's position. Should the appeal be filed on behalf of another person or business, the appeal letter should also include evidence of the authority to file an appeal on behalf of the taxpayer.
Taxpayers may appeal to the Virginia Tax Commissioner or request a written ruling from the Tax Commissioner with regard to the classification of the business for Business Professional Occupational License (BPOL) tax purposes, regardless of whether the locality has conducted an audit, issued an assessment, or taken any other action.
Most businesses located in Loudoun County, including those that are home-based, are subject to a gross receipts tax. An ordinance was adopted by the Loudoun County Board of Supervisors which eliminates the filing requirement for home-based businesses with gross receipts of ten thousand dollars ($10,000.00) or less starting in 2015. Gross receipts are the income of a business before any deductions are made. Business personal property tax filing requirements also changed in 2015 for home based businesses. Home based businesses are now exempt from the annual equipment filing requirement for personal effects such as cell phones, tablets, personal computers and peripherals such as printers. These items should not be included in the online filings or the supporting asset lists. Those businesses required to register with the Commissioner of the Revenue should file within 30 days of commencing operations. Forms and step-by-step instructions are available on the Starting a Business in Loudoun County webpage.
Yes. See the pertinent section of the state code here.
Information is maintained by the Commissioner of the Revenue for the purposes of tax administration and most of that information is protected from disclosure by law. The Code of Virginia, § 58.1-3 is very specific with regard to privacy of tax information and only allows local tax officials to disclose "whether a person, firm or corporation is licensed to do business in that locality."
Due to the volume of requests for information maintained by the Commissioner of the Revenue and the Commissioner's authority under Virginia Code, the Commissioner has available a list of persons, firms and corporations licensed to do business in Loudoun County. This list contains only the owner name of all currently licensed businesses. This list is available here.
A list of businesses whose owners have opted to have their information released is available upon request. If you would like a copy of the list, please contact the Business Tax Division in the Commissioner of the Revenue’s office by email or by phone at 703-777-0260.
You should be aware that the Commissioner of the Revenue's office licenses building trades contractors with projects in Loudoun County, regardless of where the business is physically located. In addition, the office only licenses businesses that are located in Loudoun County, but are outside the incorporated limits of Hamilton, Hillsboro, Lovettsville, Leesburg, Middleburg, Purcellville and Round Hill. You may wish to contact each of these incorporated towns to obtain information regarding businesses that are licensed and physically located within each town's respective corporate limits.
Gross receipts for the purposes of local business licenses taxes in Loudoun County are attributed to a “definite place of business”. Va. Code § 58.1-3700.1 defines definite place of business as an office or a location at which occurs a regular and continuous course of dealing for thirty consecutive days or more. Virtual offices and mailbox addresses are not “definite places of business” and should not be used to register a business or attribute gross receipts for business license purposes. In these instances, the business owner’s home is their definite place of business and should be used for business registration and gross receipts reporting purposes.
No. According to the Virginia Administrative Code (VAC) 23VAC10-500-90 (2), monies received as “proceeds of a loan transaction are not gross receipts arising from the exercise of a licensable privilege in the ordinary course of business”. In addition, grants or payroll protection program (PPP) funds are not receipts from the exercise of a licensed privilege within a locality.
It is our job to work with all businesses in Loudoun County and educate and assist taxpayers. Field visits are one way that we reach out to businesses in the County and ensure that they are in compliance with all local taxation requirements. If you’ve been contacted or visited by a Business Tax Compliance Officer you should respond and provide the requested information. We are happy to assist with filing issues or concerns.
Businesses that receive audit notifications should follow all directions in the notification and contact the assigned auditor for further instruction. Failure to comply with an audit request could result in a summons to appear before the Commissioner of the Revenue. All communication with the Business Tax Compliance office will be kept confidential in accordance with Virginia Code § 58.1-3. Please provide contact information with all correspondence.
An asset list is a list of ALL items you have purchased or acquired for conducting your business.
✔ The list should include a brief description of each item, the original cost and the year in which the item was obtained or purchased.
✔ If you acquired the item but did not purchase it, you are still required to include it on the asset list and should assign a reasonable cost to the item.
✔ If you are starting a business or recently moved your business to Loudoun County and have assets that you use for conducting your business, you are required to claim all assets regardless of when they may have been acquired.
✔ Whether or not assets have been federally depreciated or expensed, an item of business personal property remains on the asset list and is taxable until it has been disposed of and is no longer available for use by the business.
✔ After disposal, the item should be marked as disposed on the asset in list in the year it was disposed and the original cost subtracted from the yearly total of items in the year in which in what purchased or acquired.
Examples of items that would be included are: specialized lighting fixtures, computers, copy machines, furniture, shelving, displays, equipment, vehicles that are not tagged and titled, tools, diagnostic equipment and point of sale equipment. Items typically excluded would be electrical upgrades, plumbing upgrades, structural building upgrades, software, tagged and titled vehicles and HVAC equipment.
If you are unsure whether an asset should be included or excluded, please contact our office and someone will assist you in determining whether it should be an included or excluded asset.
In order for a business to be “in compliance” with Loudoun County business tax requirements, all BPOL filings and payments and Business Personal Property Tax (BPPT) filings are due each year by March 1st. Business owners, including home based businesses making more than $4,000 in a calendar year, are also required to submit a current asset list of all property purchased or acquired by their business annually, along with the Business Personal Property Tax filings.
Failure to file BPPT (i.e. Computer Equipment and Furniture & Fixtures) will result in the business account being statutorily assessed for BPPT. A statutory assessment is calculated/applied by rolling forward the previous year’s adjusted assessed value, adding 20% to the assessed value to create the penalized taxable value and then assessing the tax upon the penalized taxable value.
(Prior Year’s Assessed Value x 1.20) ÷ 100 x $4.20 = BPPT Statutory Assessment
If you have not filed your BPPT and have received a bill presently or in the past, your business has been statutorily assessed. If you need assistance creating an asset list, filing your BPPT or have questions regarding prior year statutory assessments, please contact our office for assistance.
Please review the information on the Starting a Business page for requirements and other relevant information.
Loudoun County requires businesses to register, renew their business license(s) and file their business personal property online. If you are unable to complete the registration or filings online, please contact the Business Tax Division at (703) 777-0260, opt. 2 for assistance.
Property owners who have commercial property or 3 or more residential properties and rent those properties for income are required to register for a Rental By Owner (RBO) business license annually. Rental By Owners are required to submit, with their annual business license filing, a tenant list.
If you are concerned about the tax status of a business located in an incorporated town, you should contact the respective town. See the Loudoun County Towns web page for contact information. Although you’re required to register your business/obtain your business license from the respective town, you would still be required to file all Business Personal Property with Loudoun County online.
The Loudoun County Zoning Ordinance allows certain businesses and occupations to be conducted in a dwelling unit provided they comply with certain restrictions. If you would like to report an alleged zoning violation occurring outside the incorporated towns or have questions regarding the Zoning Ordinance, please visit the Department of Building and Development's website or contact the Zoning Administration Division at 703-777-0103. If you have a complaint about an overcrowding situation, please call the Overcrowding Hotline at 703-737-8190.
You may contact the Personal Property Compliance Division at 703-777-0260, opt. 1.
You may notify the Commissioner of the Revenue of the closing online, by e-mail or mail. If the closing date is more than 60 days in the past, you must send the request by email to [email protected] or by mail to P.O. Box 8000, Leesburg, VA 20177-9804. Please include the account number, closing date, and forwarding address. Any unfiled tax reporting is the responsibility of the taxpayer.
If the business is located in one of the incorporated towns within Loudoun County, you may also need to contact the town with closing information.
You may file at either of the two offices of the Commissioner of the Revenue. Loudoun County’s public libraries also have computers available for use by the public. The Business Tax Division is available to help and may be reached by email or by phone at 703-777-0260.
Commissioner of the RevenueAttn: Business Tax1 Harrison St, S.E. , 1st FloorMailstop #32Leesburg, VA 20175
Manufacturers intending to withdraw M&T from service prior to January 1 of the next tax year must notify the Commissioner of the Revenue's office in writing by April 1 of the current tax year. The M&T may not be in use on January 1 of the next tax year and there is no prospect that such M&T will be returned to use during the next tax year.
For each piece of idle M&T, the manufacturer must provide the original purchase price, a brief description, the year of purchase, and the date the M&T became idle.
Please click here for instructions on how to set up and maintain an asset list.
Bed and Breakfasts in which the owner is renting their own personal home should list the items that are in the rooms that are advertised for rent. Kitchen appliances do not need to be included as they are exempt per Virginia Code § 58.1-3504. Bed and Breakfasts that offer lodging separate from the owner’s personal home should list furniture and fixtures in the entire building (not appliances)
Please click here for information specifically about lodging establishments.
For a copy of the Loudoun County application, please click here.
Transient Occupancy Tax is a tax paid by transients and is collected and held in trust by operators of hotels, motels, boarding houses, and other lodging places which can accommodate four or more persons at one time, including travel campgrounds that offer guest rooms or other accommodations rented out for continuous occupancy for fewer than 30 consecutive days. The tax is 8% of the total amount paid by the customer, excluding taxes, for use or possession of the room.
Loudoun County Ordinance Chapter 878.01 defines a transient as any person who, for a period of not more than twenty-nine consecutive days, either at his or her own expense or at the expense of another, obtains lodging and/or space in any hotel or travel campground for which a charge is made.
When registering for a license and business personal property taxes, our office will also set up an account for TOT. Quarterly notices are sent to remind taxpayers of upcoming filing deadlines. Reporting should be completed online. Payment may also be made online at the Treasurer’s Office web portal.
Of the tax collected, two cents are allocated to the County General Fund, three cents are allocated to promoting tourism, travel or businesses that generates tourism, and three cents are used to fund transportation. For more information regarding the county’s budget, please visit the Loudoun County Budget Office.
Operators of hotels or motels renting eight or more guestrooms are subject to the annual Business Professional and Occupational License tax.
TOT does not apply to meeting rooms. It is to be imposed only for the occupancy of any room or space that is suitable or intended for occupancy by transients for dwelling, lodging, or sleeping purposes.
TOT should be calculated on the total price, exclusive of any taxes imposed on such charge, paid by the customer for the use or possession of the room or space occupied for lodging by or for a transient.
Transients who stay 30 consecutive nights or more are exempt from Loudoun County TOT. Transients who stay more than 90 continuous days are exempt from Virginia retail sales and use tax on the room charge, as well. For further guidance on Virginia State retail sales and use tax regulations, please visit the Virginia Department of Taxation.
No TOT is due on room rental paid to any hospital, medical clinic, convalescent home or home for the aged.
Room charges paid directly by the Federal government or a federal agency, whether direct-billed or paid with a qualified exempt government-issued credit card, are not subject to TOT. Most qualified exempt government-issued credit cards will have the word "Exempt" printed on the card. If room charges are paid for by a government employee, TOT is applied to the room charge even if the employee is later reimbursed for such charges by the Federal government or a federal agency.
Yes. It is not necessary that the same transient occupy the room for 30 consecutive days or more. A company may rent the room and have different employees occupy it during the 30 consecutive day period.
The taxes collected from transients are held in trust by operators of lodging establishments until remitted to the County. Operators of lodging facilities must report the total cost charged to customers for use or possession of the room and tax amount calculated to the Commissioner of the Revenue. Payments should be submitted to the Treasurer’s Office.
There is a 10% late payment penalty if the return and remittance are not postmarked by the deadlines above. Interest at the rate of 10% per year computed on a monthly basis beginning on the first day following the date upon which the tax was due may be added to the tax and penalty.
If a tax was collected in error, it should be returned to the transient who was improperly charged. If the business cannot return the improperly collected tax to the rightful payer, the law requires that it must be remitted to the County with other TOT collections and not be retained as additional income.
Businesses responsible for the collection and remittance of TOT should keep accurate records for the current and three prior calendar years. These records are subject to audit by the Office of the Commissioner of the Revenue.
This tax appears as a line item on your utility bill and is identified as a "local utility tax" or "local consumption tax." Most utility providers, except Washington Gas indicate the taxing jurisdiction for which the tax is being collected. The taxing jurisdiction or "tax code" on your bill should indicate either Loudoun or Loudoun County or one of its incorporated towns, if your service is provided in town. The tax for service in Hillsboro is remitted to Loudoun County.
You will need to contact your utility service provider since they are responsible for remitting these funds to the proper locality. After they receive the proper documentation (e.g., copy of real estate assessment or property tax bill), they should make the necessary corrections to your utility bill. To print a copy of your real estate assessment, please visit the Loudoun County Real Estate Tax, Assessment & Parcel Database webpage. Information for the utility companies providing services in Loudoun is listed below.
Cover sheet, the original initiating document (Petition/Complaint) in proper legal format (Rule 3:2 § 8.01) and the filing fee. If you would like service prepared, provide a copy of the document to be served, a cover letter requesting the type of service and the service fee. Get more information on services.Unlike the two District Courts, the Circuit Court does not typically provide “forms” for use by litigants in filing civil suits. Attorneys or pro se parties are to prepare the legal documents needed to file a suit. When filing a civil case in the Circuit Court, the filing party is responsible for ensuring that all pleadings are prepared in accordance with the Code of Virginia and Rules of the Supreme Court of Virginia. Hence, it is strongly recommended that the services of an attorney be employed when filing a civil action at the Circuit Court level.
The Loudoun County Circuit Court does not have a list of local rules.
View information on Civil Motion’s Day.
View information on how to schedule a hearing.
At this time, we do not accept pleadings by email or fax. You must submit the original document in person or by mail.
View information and instructions on how to look up the status of your case (PDF).
Complete the Change of Address Notice (PDF) and submit in person or by mail. Put your case number on the document. If you do not know it, you can look up your case online.
An order signed by a judge must be entered before the bond can be released. The order should state the amount of the bond and name, address and telephone number to whom the bond should be released.
In civil cases of a domestic relations nature, the Circuit Court has exclusive jurisdiction in divorce and annulment matters including property settlement/equitable distribution of marital assets. Matters involving child support, custody and visitation that are not part of a divorce proceeding may or may not originate in the Circuit Court depending on various factors.
Bankruptcy, including the appointment of a receiver, would occur in the Federal Bankruptcy Court in Alexandria.
View procedure for requesting a court appointed interpreter for a civil hearing.
Neither the Circuit Court nor the Clerk’s Office is able to provide a transcript of a hearing. If a transcript is needed, one or both of the parties would need to hire a court reporter. Get more information on how to get an audio recording of the hearing.
Get information on appealing your case.
Reference Virginia Code § 16.1-106.1
View information on filing for an uncontested divorce.
The filing fee is $86. You will need to file a Petition and Order to Amend a Death Certificate (PDF). Please refer to Virginia Code § 32.1-269.1 (D).
If the petitioner was born in Virginia, the request will be made to the State Registrar. If the birth certificate is from another state, you will need to petition in the jurisdiction where you or your child resides. A petition and order will need to be filed, along with the filing fee. See VA Code §32.1-261, §32.1-269 .
Submit an original Request for Subpoena Deuces Tecum (PDF) + 1 copy per party. The fees are below.
Submit an original Request for Witness Subpoena (PDF). The fees are below.
Requests will be filed with the VA Department of Health. If the request is denied, a petition will be filed in Circuit Court. The filing fee is $86.00 and $12.00 service fee.
An adult who has been found by a Court to be incapable of receiving and evaluating information effectively or responding to people, events, or environments to such an extent that the individual lacks the capacity to (i) meet the essential requirements for his health, care, safety, or therapeutic needs without the assistance or protection of a guardian or (ii) manage property or financial affairs or to provide for his or her support or the support of legal dependents without the assistance of a conservator.
A Conservator is an individual who has obtained legal authority to manage the estate and financial affairs of an Incapacitated Adult.
A Guardian is an individual who is appointed by the Court to be responsible for the personal affairs of an Incapacitated Adult, including responsibility for making decisions regarding the person’s support, care, health, safety, habilitation, education, therapeutic treatment, and if not inconsistent with an order of commitment, regarding the person’s residence.
There are several differences between a Guardian and a Conservator; however the primary difference is that a Conservator is responsible for the financial affairs of an Incapacitated Adult whereas the Guardian is only responsible for the personal affairs of an Incapacitated Adult. Additionally, both a Guardian and a Conservator is required to file certain annual reports, however to different entities.
Yes, oftentimes, a Judge will appoint one person as Conservator and another person as Guardian over the Incapacitated Adult. The Judge may also appoint an individual to act in both capacities.
You must contact the Probate Department of the Clerk of the Circuit Court to schedule an appointment for your qualification. Appointments are required.
You must qualify before the Clerk no later than 30 days from the date of the entry of the Court Order of Appointment.
Through Loudoun County's LEx online system -- Loudoun Express Request -- you can submit service requests and report concerns to the county government for follow-up and resolution. This system routes requests or concern to the appropriate staff person. You can also track the status of the request.
Probate is the procedure where a Will is admitted to record in the Probate Division of the Clerk’s Office of the Circuit Court and/or Probate is the process of appointing and qualifying a person as Executor or Administrator of an estate. Probate can also be defined as the entire process of administering an estate. There are two types of Probate, probate with qualification and probate without qualification.
The procedure when an individual is formally qualified as an Executor or an Administrator in order to have the legal authority to administer a decedent’s estate.
When a Will (if testate estate) or a list of heirs (if intestate estate) is admitted to record, with NO formal qualification of an Executor or Administrator.
Primarily, probate should be held in the jurisdiction in which the decedent last resided. However, Probate may be done where the decedent owned real estate, or where he/she died, or where he/she owned any estate. You may contact the Probate Clerk to help you determine what jurisdiction Probate needs to be conducted in.
To obtain the legal authority to administer the estate if the decedent had either (or both) of the following:
Also, probate may be necessary in order to file a wrongful death suit or to continue a pending suit.
Probate may not be necessary in this case. Please contact the Department of Motor Vehicles (DMV) at 804-497-7100 or your local DMV for further instructions.
No. The Clerk's Office does not hold wills for safekeeping. If the will was filed in the Loudoun County Courthouse prior to October 1997, and it has not been removed, then it is still being held for safekeeping in the Probate Office.
You must provide the Probate Clerk with a death certificate. You must also provide proper identification. The Probate Clerk will review the secured will to determine who the nominated Executor is. If your identification matches the nominated Executor named in the will, the secured will may be released into your possession. You must contact a probate clerk to be sure they are available to retrieve the will.
Please note: Once a will is removed from safekeeping by a Probate Clerk, it will not be accepted again for safekeeping.
If an estate consists of personal assets not totaling more than $25,000, and 60 days have passed since the date of death and no Personal Representative has qualified in any jurisdiction, a small estate affidavit may be issued to the heirs at law when there is no will, or to the beneficiaries of a will once the will and/or the list of heirs at law have been recorded. An appointment with the probate department is necessary for this procedure. A certified copy of the death certificate is also required.
View more information on obtaining a copy of a death certificate (PDF) in Virginia.
Contact the Virginia Department of Taxation at 804-367-8031. For federal estate tax questions contact the Internal Revenue Service at 800-829-3676
When you apply to open an account for an estate or a trust at any financial institute, you will be asked for the taxpayer identification number. The IRS issues taxpayer identification numbers. You must complete an SS-4 form. To obtain a taxpayer identification number, the preferred method of the IRS is as follows:
Claims can be filed at the Commissioner of Accounts Office. Be sure to include the appropriate fee when filing your claim.
Mail the completed Claim Form to the:
Commissioner of Accounts Office4 Cornwall Street, NELeesburg, VA 20176
If the decedent dies Testate (with a Will), then by operation of Virginia Law, the real estate passes automatically to the beneficiaries named in a Will. The Will must be probated for this title transfer to occur, and probate fees and taxes will apply.If the decedent dies Intestate (without a Will), then by operation of Virginia Law, the real estate passes to the heirs at law of the decedent. A Real Estate Affidavit (PDF) must be recorded in the Probate Division for this title transfer to occur, and probate fees will apply.
To remove the decedent’s name from the title to the real estate, you would need to make an appointment with the Probate Division to do the following:
An exemplified (or triple sealed) copy of the Will and other related Probate documents from the jurisdiction in which Probate was opened, must be obtained and recorded in Loudoun County. Recording fees and probate tax will apply.
A Real Estate Affidavit must be recorded in Loudoun County. The fee to record a Real Estate Affidavit (PDF) is $67, payable to Clerk of Circuit Court.
Unless the will specifically directs the executor to sell the real estate, the qualified executor has no legal authority as part of his/her administration of the estate to sell the decedent's real estate.
A qualified administrator has no authority to sell the decedent's real estate. If the administrator wishes or needs to sell the real estate in order to pay the decedent’s debts or otherwise, the administrator must petition the court (a Judge) requesting the court to grant power to sell.
There is no fee for filing a Family Abuse Protective Order.
You must have:
Other important information you should bring with you include:
The court is open from 8:30 a.m. to 4:30 p.m., Monday through Friday except for holidays. In the case of bad weather, call 703-777-0303. You must arrive by 11 a.m. to file the petition and have it reviewed by a judge the same day. (A petition is a formal written request asking the court to take a certain action on a matter.)
If you feel you are in immediate danger, call 911 for law enforcement assistance.
You can also call the 24-hour hotline for Victims of Domestic Violence or Sexual Assault at 703-777-6552 for information about safety planning and local resources.
Emergency Protective Orders are most often issued by magistrates and may last only 72 hours.
The Magistrate's Office issues warrants and Emergency Protective Orders relating to family abuse, stalking offenses, and domestic assault offenses. If an Emergency Protective Order has expired before you are able to get to court and have your petition heard, you may ask the magistrate to issue another protective order.
You do not need a lawyer to file for a preliminary protective order. The Juvenile Services Intake Unit will provide assistance to help you complete the necessary paperwork and will provide basic information about preparing for your court hearing. The unit, however, cannot give you legal advice. You may want to hire a lawyer to represent you at your full hearing (where both parties are before a judge), especially if the person from whom you want protection will have a lawyer.
The Loudoun Abused Women's Shelter (LAWS) has a part-time staff attorney who may be able to assist with permanent protective order hearings. Call 703-444-6652 (V/TTY) or 703-771-3397 (LAWS Legal Services). For Virginia Lawyer Referral Service, call 800-552-7977.
A "respondent" is the person against whom the order is issued. You will receive a copy of the order from the sheriff. Read the order carefully. Strict compliance with the order will avoid additional problems that can result in criminal penalties. You may ask the court to dismiss or change the terms of the order. Only a judge may dismiss or change the terms. The order will have a date and time for a hearing, arrive at the courthouse at least 30 minutes ahead to allow time for parking. You or your lawyer may tell your side of the case at the hearing. For more information, contact Community Corrections at 703-777-0207.
Contact the Sheriff's Office at 703-771-0602, Monday through Friday (except on county holidays), from 9 a.m. to 5 p.m. Contact the Sheriff's Office non-emergency dispatch center at 703-777-1021, when the Sheriff's Office is closed.
You will receive an email with a link to the forms when you register. If you do not receive this email, the forms can be completed by visiting PRCS Licensed Programs Registration.
The itinerary for the summer is usually released in early May. The current or most recent itinerary can be found online. Please check the dates on the itinerary. If the current one is not posted, we leave the previous summer's itinerary posted as a sample of the destinations that we typically go to.
Yes. You can use the forms and documentation that you have submitted to any other PRCS camp or program that is licensed by the Commonwealth of Virginia as a child day center. This includes the ID Verification and the School Health Entrance Form. The Registration Form must be completed once each calendar year. Please call our staff at 703-771-5913 for details and to let us know to request your paperwork from the other camp.
No. This means that if you need care, you can drop your child off as early as 7 a.m. and pick them up as late as 6 p.m. The trips usually leave around 9:30 a.m. and return around 4:30 p.m. The exact departure and return times will be available in the daily itinerary.
If a trip is returning more than a few minutes late for any reason such as traffic, weather, etc., we will send an email to the email address that is in your RecTrac / WebTrac account. If we find out about the late arrival close to the scheduled arrival time, we will also come out to the parking lot and look for any parents that may be waiting for the bus. We make every effort to bring all trips back on time, however sometimes unanticipated traffic conditions do cause delays. You can also call our office at 703-771-5913 to get an update at any time.
If your child does not have an item needed for the camp, we will make an attempt to contact you for instructions to see if you are in a position to bring that item to the center or to the destination. If time and staff resources permit, in some cases, we may be able to obtain that item for you and give you a receipt for reimbursement when you pick your child up. In the event that none of these options are possible and the item is critical to the safety of your child, we may need to keep your child at the center to be picked up or attempt to accommodate them in the Video Gaming camp if space permits.
Our trips usually leave exactly on schedule, so it is important that you arrive a few minutes before the advertised departure time. In the event that you do not make it to the center on time, please come into the office or call us at 703-771-5913. We can discuss possible options such as you meeting the bus at their destination. We cannot hold the bus at the center and cause a late departure. In the event that you do not make it to the center in time and are not able to transport your child to the destination to join the group, it is possible that we can accommodate your child at the center in our Video Gaming Camp to be able to provide you care for the day. This will depend on available space and staff ratios. In the event that we are not able to accommodate your child in the Video Gaming Camp, we will not be able to have your child in camp for that day.
Yes, this is possible, however it does require arrangements ahead of time. Please contact the office staff at 703-771-5913. We need to coordinate the pick-up and exchange numbers, etc., as we sometimes need to change destinations due to weather or other conditions and we will sometimes go to a playground on the way home, so we need to make sure that we coordinate an exact time and location.
This is possible, however it would be done on an exception basis if space is available only after considering the age of the campers and making sure that it is a good fit and would be conditional on a successful integration into the camp. Contact the office staff at 703-771-5913.
The camp ratio exceeds the state licensing ratio in all cases. When at the center, direct supervision never exceeds 18 to 1 and there are always additional staff in the office or on the property that are able to assist as needed. On trips, we maintain a minimum ratio of:
When on certain trips that we feel require a higher level of supervision due to crowds or other factors, we will add additional staff above and beyond the stated ratios.
Your child can bring flip flops to change into when at the pool. To comply with licensing and to insure the safety of your child, we require closed toe shoes to be worn except for at the pool. This is to prevent injuries during sports games, while at playgrounds, etc.
While we are not a "nut free" center, we strongly discourage the bringing of food containing nuts for the safety of known and unknown nut allergies in other children in the camp. If your child has a nut or other allergy, please make staff aware of this.
You will receive a minimum of two shirts and one shirt per week up to a maximum of five as follows:
It is important that our campers wear these shirts every day so that they can be easily identified as part of our group when we are at destinations. When at swimming pool destinations, we will also put a wrist band on your child to further help us identify them when in the water. If you wish to purchase additional shirts, these can be purchased in the office for a fee of $6.
In the event of inclement weather that causes an outdoor trip to be changed, we will locate an alternate activity. If it is a swimming day, we will make every effort to find an indoor pool for that day that is able to accommodate us. In any event, we will go on some type of activity such as a movie or bowling. If the inclement weather can be predicted with a fair level of confidence such as an extreme heat day or a definite rain event that we know about a few days ahead of time, we may shift the itinerary for that week to fit the weather, such as changing a bowling trip to a day that will be rainy and moving the swim day to the bowling day, etc. You will receive communication about any changes that are made in advance.
The Douglass Community Center is a large property with several entrances and rooms where a particular camp could be located while on the property. The possible locations of the camp while on the property include the playground / field, gym or one of the three outside buildings. The best idea is to drive down the left/east side of the building by the hockey rink and then park behind the gym by the playground. That way, you will see immediately if they are in the playground and then you will walk by the gym and the three outside buildings. If you are not able to immediately locate them just stop in the office or call us at 703-771-5913.
This is at the discretion of the parent. Some parents will choose to send a modest amount for arcade games or gift shops depending on the destination. If you choose to send money, please keep the following in mind:
While at this time, we do not ban the use of personal electronics such as gaming devices, iPods, etc., it is advised that you only send these items if you are confident that your child can manage them properly. In no case, can the staff be responsible for lost, damaged or stolen games, etc. We will also not allow them to be used without restrictions. An example would be we may allow a DS to be used to pass time on the bus, however we would not want your child to play their DS and not participate in a game in the gym. Staff also reserves the right to restrict use of devices for the group based on any possible overall group behavior issues and to change the overall camp policy regarding bringing them to camp. See the electronics policy in the parent handbook.
Yes, this is possible depending on bus seating and destination space availability and any admission fees would need to be paid. Contact the office staff at 703-771-5913 if you would like to attend a trip.
The various pools we go to require children to participate in a swim test. We also want to be 100% confident in your child's ability for safety reasons.
This is not a problem. We have multiple staff that have medication administration training. Please contact the office staff for details and forms at 703-771-5913.
When we arrive back to the center, we release the children one by one as the parent signs them out. For the safety of your child, we need to know who we are releasing them to. If we simply let everybody off the bus, there is too much activity all at once for us to safely release the children and have them signed out. Your understanding with this process is greatly appreciated and we make every effort to expedite the process.
There is a $25 deposit due at the time of registration. The balance is due two weeks before the start of the camp week. If you register less than two weeks before the camp, then the entire fee is due at the time of registrations.
You can send a water bottle of your choice if you wish. If not, we will have water and cups available.
If you have a question that is not addressed in the above FAQs, please do not hesitate to email the Douglass Community Center or call our office at 703-771-5913. We will be happy to answer any questions or concerns you may have about our camp.
During a fire, medical or police emergency, you should send a text to 911: 1) If you are deaf, hard of hearing or have a speech disability; 2) If you cannot speak due to an injury or medical condition;3) If you are in a threatening situation and a voice call could increase the threat; or4) If you cannot make a call because your mobile phone reception is poor.
More information about text to 911 is online at www.loudoun.gov/text911.
Unfortunately, the Internal Revenue Service (IRS) has not provided local government offices with federal tax forms since January 1, 2006. However, you may obtain federal tax forms and information in the following ways:
Online at www.irs.gov or by calling the IRS at 1-800-TAX-FORM.
Federal tax forms can be printed for free at our office's public PCs located in both our Leesburg and Sterling offices. However, due to the size of most federal income tax publications, you will not be able to print such documents in our office.
Forms are available by visiting the IRS local office at:
Internal Revenue Service
5205 Leesburg Pike
Bailey Crossroads, VA 22041
Monday - Friday: 8:30 am - 4:30 pm
Federal forms 1099 and W-2 can be purchased at most office supply stores.
Loudoun's public libraries carry some federal tax forms. You may wish to contact your branch directly before visiting to ensure that your required forms are available. Contact information for the branches is online here.
The Commissioner of the Revenue's office receives a limited supply of the most commonly used Virginia State Tax forms from the Virginia Department of Taxation. You may request or download Virginia State Income Tax forms online from the Virginia Department of Taxation or by calling 804-440-2541.
Virginia State Income Tax Returns may be mailed to one of the following addresses:
Virginia Department of Taxation
P.O. Box 1498
Richmond, VA 23218-1498
P.O. Box 760
Richmond, VA 23218-0760
Note: Checks should be made payable to the Virginia Department of Taxation.
Additionally, the Loudoun County Area Agency on Aging assists elderly, low income, disabled, or non-English speaking taxpayers through its free Volunteer Income Tax Assistance (VITA) Program with preparing Federal and state income tax forms during the months of February, March, and early April. You may contact the Area Agency on Aging directly at 703-777-0257 or online here.
Citizens may download an extension form.
If the tent is greater than 900 square feet, you must contact the Fire Marshal's Office for a use permit. The number to call is 703-737-8600. You can also visit the fire marshal page and download the application which will also provide important information. Tent applications should be submitted no less than 10 business days prior to the event.Note: Your tent may also require a construction permit. Contact the Department of Building and Development at 703-777-0220 to see if one is required. If you are cooking or serving food, you must also contact the Health Department. The number to call is 703-777-0234. Cooking tents are to be used exclusively for cooking with no seating or serving and must be separated by at least 20 feet from all other tents. More information about planning for special events in Loudoun County is available at Special Events.
Yes. Any firework that explodes, rises into the air, moves across the ground or shoots projectiles into the air, is illegal to possess in Virginia. These devices include firecrackers, roman candles, pop bottle rockets, as well as shell devices used at public displays. The Fire Marshal's Office recommends that only fireworks sold at retail stands in Loudoun County be used. They may not be used on public property, including streets and roads. You can also find a list of permissible fireworks, approved vendors, and public displays on our Fire Marshal page.Note: Although it is fairly easy to obtain these items by going across state lines, possession and use of these devices is a Class 1 Misdemeanor in Virginia, punishable by up to 1 year in jail and/or a $2500 fine. Depending on the classification of the device, federal explosives charges could also be imposed for interstate transport.
Application permits can be found by visiting the Loudoun County Fire Marshal Code Enforcement page.
October 1, 2013 – February 14, 2014. For more information about Open Burn Regulations visit our Open Burning page.
You can contact the Public Education Manager at 703-737-8093 or via email.
Contact the Public Education Manager at 703-737-8093 or via email.
Please call the Loudoun County Fire Marshal's Office at 703-737-8600 for detailed information on proper disposal of ammunition, fireworks, or any explosive materials.
The Initial Start-Up brochure for Food Trucks within Loudoun County (PDF) provides regulations based on the Statewide Virginia Fire Code. Contact the Fire Marshal’s Office if there are additional questions. In addition other departments in the county such as the Health Department and Sheriff’s Office also have procedures for food trucks.
The Insurance Services Office Incorporation (ISO) is a private firm that specializes in providing data, underwriting and risk management services to property insurance companies. ISO collects information on municipal fire protection efforts throughout the United States and provides the data to insurance companies to assist them in the voluntary establishment of property insurance rates.
By classifying communities’ abilities to suppress fires, ISO is able to also help communities evaluate their public fire protection services through its Public Property Classification (PPC) program. The program provides an objective standard that helps localities in planning and budgeting for facilities, equipment, and training. And by securing lower fire insurance premiums for communities with better public protection, the PPC program provides incentives and rewards for communities that choose to improve their firefighting services.
The PPC is derived from the field analysis and other information supplied in relation to a community’s fire suppression delivery system. The ISO analysis concentrates on three primary areas: the fire department (equipment, staffing, training), emergency communications, and water supply. ISO analyzes relevant data using their Fire Suppression Rating Schedule (FSRS). Based upon the data, ISO assigns a Public Protection Classification from 1 to 10 (Class 1 generally represents superior property fire protection, and Class 10 indicates that the area's fire-suppression program doesn't meet ISO’s minimum criteria).
Learn about these changes on the Public Protection Class (PPC) Ratings Changes page.
The use of Insurance Services Office Inc. (ISO) ratings is voluntary on the part of insurance carriers. The establishment of premium rates by insurance carriers is dependent upon many other factors in addition to the PPC ratings. The public is encouraged to contact their insurance carrier to discuss how the new PPC ratings will impact their insurance premium rates.
If you have a question about your Public Protection Classification, please contact your insurance company or your agent directly, rather than Insurance Services Office Inc. (ISO). ISO does not supply Public Protection Classifications to policyholders or the general public. ISO will supply Public Protection Classifications to insurance companies and agents. Also, participating insurance companies and agents can access the classifications through ISOnet. Insurance companies and agents who would like sign up for the service may call the ISO Customer Service Center at 1-800-888-4476.
Insurance Services Office Inc. (ISO) normally visits a community once every 10 years. However, the recent study has led ISO to understand that new community development, to include improved water supplies, new fire stations and upgraded equipment, produces a need for a more regular review to ensure that the data they provide to the insurance industry is as accurate as possible. The Loudoun County Fire & Rescue will be working with ISO to request a more frequent schedule of review based upon changes in these areas.
A dry hydrant is a non-pressurized pipe with a fire department connection installed at a pond, stream or underground water storage tank. Dry hydrants provide firefighters quick access to water in rural areas because the piping and connection are already in place, saving precious time during a fire when the need to replenish firefighting water supplies is critical.
Dry hydrants are required to be installed as a condition of certain development in Loudoun County. They may also be installed by a homeowner. In some instances, partial grants are available to help offset the cost of materials.
Insurance Services Office Inc. recognizes the use of dry hydrants in Loudoun County and includes those sites with tank capacities of 30,000 gallons or more in the overall PPC rating.
Loudoun County Fire & Rescue can provide general information about the benefits and review procedures for installing dry hydrants. The Virginia Department of Forestry is one popular source for potential grant funding.
A minor is a person who is under the age of 18.
A Guardian of a Minor is a person who has obtained legal authority to be responsible for managing financial and/or personal affairs of a Minor. There are three types of Guardianships of Minors.
A guardian of the person is an individual who is appointed by the court to be legally responsible for the personal affairs of a minor.
A guardian of the estate is an individual who is appointed by the court or the clerk to be legally responsible for the care and maintenance of a minor’s financial matters, until the minor reaches the age of 18.
Defined by Virginia Code Section 64.2-1701; Every parent may, by his last will and testament, appoint (i) a guardian of the person of his minor child and (ii) a guardian for the estate bequeathed by the parent to his minor child for such time during the child’s infancy as the parent shall direct.
There are several differences between a guardian of the estate and guardian of the person. However, the primary difference is that the guardian of the estate is responsible for managing the financial affairs of a minor, whereas the guardian of the person is responsible for the health and well-being of the minor. The guardian of the person has also assumed parental rights for the minor child. This means that the minor child’s biological parents have released their parental rights to the court appointed guardian.
The clerk does not have any forms for the filing of any legal court documents (I.e. – petitions, orders, decrees, etc.). The only forms the clerk does have available are: post-qualification forms which are used after the appointment process (by the judge) and the formal qualification process (by the clerk) have occurred.
Refinances will be considered if there is no cash out in the transaction. The county will not approve subordinations for Home Equity loans or a Home Equity Line of Credit (HELOC). In these cases (or in the case of default), the remaining DPCC balance must be paid in full.
You will receive a letter at settlement which will give you the details of your loan. It will give you all the information you need to start your payments, as well as contact info for the Account Specialists in Family Services who will service your loan.Payments will generally begin 30 to 45 days after closing. You will receive payment coupons in the mail and a quarterly statement to help you keep track of your loan balance.
No - you may make extra payments or pay the entire loan balance off at any time with no penalty.
Subordinations for refinance will be considered if you will not be receiving any cash out in the transaction. All subordinations are subject to Loan Committee approval. The county will not approve subordinations for Home Equity Loans or HELOCs. In these cases (or in the case of default), the remaining DPCC balance must be paid in full.
You will typically hear from the county within 3 to 5 business days after you have submitted the full application. The entire application process from start to finish will typically take at least 45 to 60 days. Processing could take longer if documentation is missing from your application packet. You will be notified about any outstanding items. If you are able to provide all required documentation with your initial application submission, this will help minimize delays.
First you will need to submit your application online along with all the required supporting documents. You can use the checklist in the application packet to help you gather the documents you will need. Depending on your own unique situation, we may ask you to submit other documentation which may not be specifically listed on the checklist. Your prompt response will help us to process your application as quickly as possible. There are some additional documents which will require your signature if your application is approved. Once we reach that point of the process, you should watch your email and/or check voicemail daily so you are quickly notified when we attempt to reach you.
Yes. You must present a Certificate of Completion of the Virginia Housing Development Authority (VHDA) Homebuyer Education class prior to settlement. The class is offered statewide, but you may also take it online at no cost to you. Find out more or register.
You will also need to attend the county’s HomeCents post-settlement seminar within 6 months of closing and submit your certificate to the Housing Finance Specialist. This seminar provides valuable information that will help you transition into homeownership. You will receive a large packet at no cost to you with lots of great resources to assist you along the way. You may also take this prior to settlement if you wish. Find out more and register.
Buyers must pay a $200 service fee at closing. This fee cannot be financed. Non-payment of this fee will cause your settlement to be delayed. You may pay with a check, money order, or cashier’s check made payable to County of Loudoun. You may leave the $200 payment with the title company and they will send it to us with your closing package.
We will be working with your lender and the title company to prepare for your settlement. We will also be contacting you to obtain signatures on a few more important forms so that we can request the check for settlement. Check your email and voicemail regularly during this time in case we need your assistance.
You are eligible to apply for the Down Payment/Closing Cost (DPCC) Assistance Program if you meet all of the following qualifiers:
The loan is secured by a 2nd lien on your home for a 30-year term at 5.00%. The maximum loan amount is $25,000 (or 10% of the purchase price – whichever is less). You will make monthly payments beginning about 30-45 days after your settlement. There is no prepayment penalty if you decide to pay your loan off early.
Yes - many ADU buyers take advantage of one of the county’s housing finance programs.
No - even if borrowers are eligible for both programs, only one may be used.
No, you cannot. DPCC funds can only be used towards down payment and / or closing costs. Borrowers are not permitted to receive cash back at settlement. In this case, the DPCC loan amount would be reduced and the County of Loudoun would be reimbursed by the title company post settlement.
Occupants over 18 who do not receive income must submit a notarized statement certifying that they do not receive income from employment or any other source. You may request a Zero Income Certification form from the county if you prefer.Full-time students may submit proof of enrollment such as a class schedule to fulfill this requirement.
You may pay with a check, money order, or cashier’s check made payable to County of Loudoun. You may leave your $200 payment with the title company and they will be sure to send it to us with your closing package. Please note that this fee cannot be financed. Non-payment of this fee will cause your settlement to be delayed.
If all required documentation has been received from the applicant, lender and the title company, settlement can occur within about 15 business days. (A minimum of 10 business days is required in order to receive a check in time for settlement). This process may be delayed if we are waiting for documents or information from your lender or the title company. Be sure to let us know if your settlement date changes so that we can be prepared in time.
No - buyers may not receive any cash out at closing. The approved loan amount will be reduced in order to avoid cash out.
No. Costs related to country club memberships are not a permitted use of county funds and must be paid by the borrower with other funds. Details of limits to common closing costs are in the Program Information document in the application packet. All fees are subject to Loan Committee final approval.
There is no appeal process and all loan decisions are final. You may apply again after one year to be reconsidered for approval.
Applicants will typically hear from the county within 3 to 5 business days after submission of the full application. The entire application process from start to finish will typically take at least 30 to 45 days. Processing could take longer if documentation is missing from the application packet. Applicants will be notified about any outstanding items. Encouraging the buyer to provide all required documentation with their application submission could help minimize delays.
The first items we will need your assistance with include providing a copy of the 1003 and Loan Estimate or Initial Fee sheet. After pre-approval, we will request a “Request for Reservation of Funds” form which must be completed by the lender. You can also assist clients by sending documentation on their behalf should they request your help.
Yes - the buyer must present a Certificate of Completion of the VHDA Homebuyer education class prior to settlement. Recipients must also attend the county’s HomeCents post-settlement seminar within 6 months of closing. There is also a required $200 servicing fee which borrowers will be required to pay at settlement. The fee may not be financed.
There is no appeal process for the program and loan decisions are final. However, buyers may apply again after one year to be reconsidered for approval.
The loan is secured by a second lien on the home for a 30-year term at a fixed rate of 5.00%. The maximum loan amount is $25,000 (or 10% of the purchase price - whichever is less). There is no prepayment penalty. Subordination for a refinance with no cash out will be considered. Approval by the Loan Committee is required.
DPCC loans may be used in conjunction with several first trust products, such as Conventional, FHA, VA or VHDA. Other types will be subject to program approval. Subprime or ARM mortgage products are ineligible for the program.
The borrower must contribute a minimum of $1,000 cash.
If all required documentation has been received from the applicant, lender, and the title company, settlement can occur within about 15 business days. This is primarily because a minimum of 10 business days is required in order for the county to process a check in time for settlement.
No - the buyer may not receive any cash out at closing. The approved loan amount will be reduced in order to avoid cash out.
No - costs related to country club memberships are not permitted use of county funds and must be paid at settlement. Details of limits to common closing costs are in the Program Information document for lenders. All fees are subject to Loan Committee final approval.
Refinances will be considered if there is no cash out in the transaction. The county will not approve subordinations for Home Equity loans or a Home Equity Line of Credit. In these cases (or in the case of default), the remaining DPCC balance must be paid in full.
No - the tenant is responsible for giving the landlord a security deposit on their own.
No - the housing counselor can provide you with documentation and listings to assist you in finding a unit.
All rental information is calculated on an individual basis. Before your housing counselor can provide you with the amount of rent you will have to pay they must first be given the completed Request for Tenancy Approval form and income information for your entire household. This information is used when calculating the rental portions.
LCDFS screens tenants as it relates to income-eligibility for the HCV program and performs criminal background checks in accordance with HUD guidelines. However landlords are advised to screen for tenant suitability, (credit history, employment history, criminal record and rental history).
No payment will be made until the unit has passed inspection and the lease and the Housing Assistance Payment Contract (HAP) have been executed.
Yes - Loudoun County Department of Family Services (DFS) encourages direct deposit for quick and efficient payment.
No - HCV determines what portion of the contract rent the tenant will pay. The tenant is required to pay the amount established. Your tenant may jeopardize their housing assistance if they are caught making side payments.
No - Loudoun County is currently billing the Housing Authority where your voucher originated.
You will typically hear from the county within 3 to 5 business days after you have submitted the full application. This timeframe may be extended if you are missing documentation from your application packet. The entire application process from start to finish will typically take at least 45 to 60 days. If you are able to provide all required documentation with your application submission, this will help minimize delays.
First you will need to submit your application online along with all the required supporting documents. You can use the checklist in the application packet to help you gather the documents you will need.Depending on your own unique situation, we may ask you to submit other documentation which may not be specifically listed on the checklist. Your prompt response will help us to process your application as quickly as possible.There are some additional documents which will require your signature if your application is approved. Once we reach that point in the process, you should watch your email and / or check voicemail daily so you are quickly notified when we attempt to reach you.
Buyers must pay a $200 service fee at closing. This fee cannot be financed. You may pay with a check, money order, or cashier’s check made payable to County of Loudoun. You may leave the check with the title company and they will send it to us with your closing package. (Please note: Non-payment of this fee will cause your settlement to be delayed).
You are required to submit a Certificate of Completion of the Virginia Housing Development Authority (VHDA) Homebuyer Education class prior to settlement. The class is offered statewide, but you may also take it online at no cost to you. Find out more or register. You will also need to attend the county’s HomeCents post-settlement seminar within 6 months of closing and submit your certificate to the Housing Finance Specialist. This seminar provides valuable information that will help you transition into homeownership. You will receive a large packet at no cost to you with lots of great resources to assist you along the way. You may also take this prior to settlement if you wish. Find out more and register.
The loan is secured by a second lien on the home for a 5-year term at 0.00%. The maximum loan amount is $10,000. As long as you maintain employment with Loudoun County or Loudoun County Public Schools (LCPS), keep the home as your primary residence and do not sell your home for a period of 5 years, the entire loan balance will be forgiven.
Should you decide to sell the home prior to the 5-year residency requirement being met, the remaining unforgiven loan balance must be paid in full through the loan proceeds.
If you discontinue employment with Loudoun County or LCPS, the remaining unforgiven amount will be converted to a loan at an interest rate of 3%. Monthly payments will be required until the balance has been paid in full.
The funds are a forgivable loan. Your loan balance will be forgiven at 20%, or $2,000 each year for five years as long as you comply with the terms and conditions of the program. You will receive a 1099-form annually from the county for the forgiven amount as it is considered taxable income.
I am also participating in the Affordable Dwelling Unit (ADU) Purchase program. Can I use the PEG program in conjunction with my home purchase?
No - even if borrowers are eligible for both down payment assistance programs, only one may be used.
Occupants over 18 who do not receive income must submit a notarized statement certifying that they do not receive income from employment or any other source. You may request a Zero Income Certification form from the county if you prefer.
Full-time students may submit proof of enrollment such as a class schedule to fulfill this requirement.
You may pay with a check, money order, or cashier’s check made payable to County of Loudoun. Just leave the check with the title company and they will be sure to send it to us with your closing package. Please note that this fee cannot be financed. Non-payment of this fee will cause your settlement to be delayed.
Provided all required documentation has been received from the applicant, lender and the title company, settlement can occur after about 15 business days. (A minimum of 10 business days is required in order to receive a check in time for settlement). This timeframe may be extended if we are waiting for documentation or information from your lender or the title company. Be sure to let us know if your settlement date changes so that we can be prepared in time.
No - costs related to country club memberships are not a permitted use of county funds and must be paid with borrower’s funds. Details of limits to common closing costs are in the Program Information document in the application packet. All fees are subject to Loan Committee final approval.
Refinances will be considered if there is no cash out in the transaction. All subordination requests are subject to Loan Committee approval. The county will not approve subordinations for Home Equity loans or a Home Equity Line of Credit (HELOC). In these cases (or in the case of default), the remaining balance must be paid in full.
Should you decide to sell your home prior to the 5-year residency requirement being met, the remaining unforgiven loan balance must be paid through the loan proceeds at your settlement.If you move out of the home or if you are no longer employed with the institution which qualified you for participation in the program, the remaining unforgiven amount will be converted to a loan at an interest rate of 3%. Monthly payments will be required until the balance has been paid in full.
Applicants will generally hear from the county within 3 to 5 business days after submission of the full application. This timeframe may be extended if there are missing documents in the application packet. The entire application process from start to finish will typically take at least 45 to 60 days. If applicants are able to provide all required documentation with the initial application submission, this will help minimize delays.
Yes. Buyers must present a Certificate of Completion of the Virginia Housing Development Authority (VHDA) Homebuyer Education class prior to settlement. The class is offered statewide, but may also be taken online at no cost. Find out more from VHDA.
Buyers will also need to attend the county’s HomeCents post-settlement seminar within 6 months of closing and submit your certificate to the Housing Finance Specialist. This seminar provides valuable information that will help them transition into homeownership. They will receive a large packet at no cost with lots of great resources to assist them along the way. They may also take this prior to settlement if desired. Find out more here.
Buyers must pay a $200 service fee at closing. This fee cannot be financed. Non-payment of this fee will cause settlement to be delayed. They may pay the fee at settlement with a check, money order, or cashier’s check made payable to County of Loudoun. They will just leave the check with the title company and it will be sent it to us with the closing package.
There is no appeal process and all loan decisions are final. Applicants may apply again after one year to be reconsidered for approval.
Your clients are eligible to apply for the Public Employee Homeownership Grant (PEG) Program if they meet all of the following qualifiers:
The loan is secured by a second lien on the home for a 5-year term at 0.00%. The maximum loan amount is $10,000. As long as the borrower maintains employment with the county or Loudoun County Public Schools (LCPS), keep the home as their primary residence and do not sell their home for a period of 5 years, the entire loan balance will be forgiven.
The funds are provided in the form of a forgivable loan. As long as borrowers comply with the terms and conditions of the program, their loan balance will be forgiven at 20% or $2,000 each year for five years. Borrowers will receive a 1099-form annually from the county for the forgiven amount as it is considered taxable income.
It is in the best interest of both the borrower(s) and the county to avoid causing undue financial burden for the homeowner as a result of the acceptance of the loan in the case that repayment should be required. Therefore, the county will consider the borrower’s existing debt along with the new mortgage payment by reviewing debt-to-income (DTI) ratios at the time of application.
No - even if borrowers are eligible for both homeownership programs, only one may be used.
No - the buyer may not receive any cash out at closing. The approved loan amount will be reduced in order to avoid cash out.
No - costs related to country club memberships are not a permitted use of County funds and must be paid from borrower’s funds at settlement. Details of limits to common closing costs are in the Program Information document for lenders. All fees are subject to Loan Committee final approval.
Refinances will be considered if there is no cash out in the transaction. The county will not approve subordinations for Home Equity loans or a Home Equity Line of Credit. In these cases (or in the case of default), the remaining balance must be paid in full.
Should they (the owners) decide to sell their home prior to the 5-year residency requirement being met, the remaining unforgiven loan balance must be paid through the loan proceeds at settlement.If they move out of the home or if are no longer employed with the institution which qualified the buyer for participation in the program, the remaining unforgiven amount will be converted to a loan at an interest rate of 3.00%. Monthly payments will be required until the balance has been paid in full.
Basic Services at the WRC are open to everyone; there are no income guidelines or residency requirements attached.Individualized Services at the WRC are available to eligible customers who either meet financial guidelines or are unemployed due to a lay-off situation or otherwise displaced from the workforce according to the Workforce Innovation and Opportunity Act.
For more information on Basic and Individualized Services, visit the Workforce Innovation and Opportunity Act Program.
One-on-one assistance is available during normal business hours for help with job search strategies, resume critiques, information and referral services and accessing the computer equipment.
The WRC is an accessible facility. If you require a reasonable accommodation for any type of disability, in order to participate in WRC programs / services, please contact the Center at 703-777-0150 or 711 VA Relay. Three days advance notice is requested.
Staff from the Department of Aging and Rehabilitative Services as well as the Ticket to Work Program provides services on site at the WRC. See the WRC Calendar of Events or contact the WRC for schedule and contact information.
All services at the WRC are provided at no cost to job seekers or businesses.
Job readiness and job preparation skills workshops are offered at no cost each month at the WRC.
Occupational skills training, English as a Second Language courses and IT-related certificate trainings are offered throughout the Northern Virginia area from a variety of training providers. You may be eligible to receive Workforce Innovation and Opportunity Act (WIOA) program funding for these types of training if you are eligible for WIOA individualized services. For more information on Training services, visit Workforce Innovation and Opportunity Act Information.
Yes, you can. There are no residency requirements to use the services of the WRC.
The WRC is not a staffing agency or a recruiting firm. However, the WRC staff will assist you in identifying area employers who typically hire employees with similar skills and career experience as yours.
An orientation to the WIOA program is available for viewing online anytime.
Once you view the video, follow the "next steps" instructions to schedule an in-person eligibility appointment on Fridays or, you can register for a "Is WIOA Right for You" information session.
Yes, the WRC provides job search guidance and resources to ex-offenders. The Federal Bonding Program (FBP) is also available through the WRC. FBP provides fidelity bonds to employers on behalf of the employee who has a criminal conviction. The bond provides the employer with $5,000 of coverage during the first 6 months of employment at no cost to either the employer or the job applicant. Extensions of the fidelity bond coverage may be possible after the initial 6 months on a case-by-case basis.
No, the Workforce Resource Center is not a Virginia Employment Commission (VEC) field office; however, this center can provide the following: Internet / telephone access for filing claims and job search assistance.
All alternative on-site sewage disposal systems require maintenance in order to adequately treat and dispose of wastewater. Chapter 1067 of the Codified Ordinances of Loudoun County, adopted on November 3, 2008 and revised on April 3, 2013, requires inspections of these systems to ensure they are operating as designed.
Chapter 1067 is online here.
Fluoride toxicity can occur in rare instances if fluoride is ingested in large amounts over a short period of time, most commonly due to accidental overdose of fluoride supplements. Fluoride toxicity can cause diarrhea, nausea, abdominal pain, vomiting, increased salivation, or increased thirst. These symptoms start half an hour after ingestion and may last up to 24 hours.
The EPA has set standards for public water supplies for fluoride at 4 milligrams per liter. Some individuals that consume water in excess of 4 milligrams per liter over many years could get bone disease, which can include pain and tenderness of the bones.
The Pandemic Response Plan describes how Loudoun County will prepare for and respond to a pandemic in our community. It is not a plan for families, businesses, or schools. Guides for completing these plans are available on the CDC’s Flu website.and coronavirus website
A pandemic will put significant strains on the ability of the Loudoun County government to provide critical services to its citizens. This plan helps the county detect a pandemic as early as possible and helps ensure the county government’s continuity of operations. The more people who read and understand what the county can and cannot do in a pandemic, the better prepared our citizens will be.
Every individual, family, and business should have a pandemic response plan. It is not known when the next pandemic will occur, but it is known that those who have created a plan in advance will do much better during a pandemic than those who do not plan ahead.
Please email the Health Department if you have any questions or concerns about the Pandemic Response Plan.
You could also choose to see a doctor in our area who specializes in infectious diseases by searching through the Inova Health System database at www.inova.org and clicking on "Search for an Inova Doctor" or the Reston Hospital database at restonhospital.com and clicking on "Find a Doctor".
Please note that the Health Department and Loudoun County government cannot evaluate the professional qualifications and competence of individual doctors. The inclusion of a doctor on the CDC, Inova or Reston Hospital lists should not be seen as an endorsement by the Health Department or the Loudoun County government.
The Loudoun Chapter of the National Capital Lyme Disease Association holds meetings the third Sunday of the month from 3:00-4:30 pm at 224D Cornwall Street Community Meeting Room. They also have a teen support group for people age 12-20 that is held the third Sunday of every month from 1:00-2:30 pm at the same location. More information is available from Carol DuPuis at [email protected]
There is also a Purcellville Chapter of the National Capital Lyme Disease Association that holds meetings on the 2nd Thursday of each month from 7:00- 9:00 pm at The Carver Center 200 Willie Palmer Way, Purcellville, VA 20132. More information is available from Char Healy at [email protected] or 540-454-6108.
These groups are not affiliated with or endorsed by the Loudoun County Government or Health Department.
You cannot get Lyme disease from animals or other people.
View the signs and symptoms of Lyme disease at loudoun.gov/lyme.
View information on how to prevent Lyme disease at loudoun.gov/lyme for helpful tips.
The Health Department does not recommend having ticks tested for infection with the bacteria that causes Lyme disease.
The Loudoun County Office of Mapping and Geographic Information has developed a Geology Map of Loudoun County, which includes areas of limestone. You can search for more information about the geology of Loudoun County through the Loudoun County GeoHub.
Trichloroethylene, or TCE, is a colorless liquid mainly used as a solvent to remove grease from metal parts. It has been found in drinking water in many parts of the United States as a result of the manufacture, use, and disposal of this chemical.
People can be exposed to TCE by drinking or showering in contaminated water. Additionally, where it is produced employees can also inhale TCE vapors.
The United States Environmental Protection Agency (EPA) allows up to 0.005 milligrams of TCE per liter, or 5 parts of TCE per billion of water. This is referred to as the maximum contaminant level (MCL).
TCE has been found in a total of 32 private drinking water wells in the easternmost part of Broad Run Farms. The maximum TCE concentration found in these wells was 0.11 milligrams per liter. There is no evidence of groundwater contamination with TCE in any of the 49 other wells tested over the past 15 years just west of these properties, or in any of our county's public drinking water supplies. Broad Run Farms is located between Route 7 and the Potomac River, bordered on the west by Broad Run and on the east by the Hidden Lane landfill and the CountrySide community.
Although it is not known for sure, the most likely source of the TCE contamination is the Hidden Lane landfill, located between Broad Run Farms and CountrySide.
In 1989, wells were tested in response to concerns about contamination from the Hidden Lane landfill and 2 showed evidence of TCE Since then, five wells were discovered to be contaminated with TCE as part of Loudoun County's requirement for testing new wells for contaminants and the remaining 25 were found as a result of our current testing.
Most studies of trichloroethylene’s health effects have involved people exposed to much higher levels of TCE than has been found in Broad Run Farms. Although there is some dispute over TCE's adverse health effects, there is evidence that low level exposure to TCE over a long period may increase the chances of liver and kidney problems, including cancer. Higher levels of TCE, such as that seen in employees exposed to TCE at work, have also been associated with disorders of the nervous, immune and endocrine systems, as well as with developmental problems.
There are no reports of adverse reproductive effects in people exposed to TCE in their workplace. No increased incidence of congenital malformations has been detected in babies born to mothers occupationally exposed to TCE and fetal toxicity has not been observed in experimental animals. In a few studies there is a suggestion of increased incidence of leukemia and heart defects in children whose mothers consumed water with high levels of TCE The levels, though, were many times higher than found in Loudoun and the water in these studies were contaminated with several other chemicals as well.
TCE does not accumulate or build up in plants so it is unlikely that any significant amount of TCE would be present in the vegetables grown in the vegetable gardens. Additionally, the levels of TCE found in wells are not expected to cause harmful effects in cats and dogs; TCE levels causing cancer and other health effects in experimental animals were several folds higher than the levels found in wells in Loudoun County.
The Health Department offered free well water testing to the owners of properties in the eastern part of Broad Run Farms. Of the 81 properties that took advantage of the free testing or shared their private test results, 32 wells showed some level of some level of contamination with TCE, with 17 at or above the EPA’s maximum contaminant level of greater than 05 milligrams per liter. Based on these test results, the Health Department strongly recommends that properties on both sides of Red Rose Drive as well as those in the easternmost part of Youngs Cliff Road install whole house filtration systems effective at removing TCE. The Health Department would like all residents in the testing area to consider installing a whole house water filtration device.
The Health Department is conducting quarterly sampling for TCE at four properties at the perimeter of the sampling area. The purpose of this sampling is to give the county more information as to whether or not the contamination is expanding beyond the previously sampled areas.
TCE at levels detected so far in the wells is not anticipated to absorb through the skin or through inhalation of vapors in sufficient amounts to cause adverse effects. Therefore, taking showers, swimming, and washing dishes poses a minimal risk to human health. To be on the safe side, though, the Health Department recommends installing a whole-house aeration and granular activated carbon filtration device if your well is found to contain TCE Additionally, if you have specific health conditions that warrant extra caution, you may wish to consult your health care provider to discuss whether an alternate source of drinking water is recommended such as bottled water.
Yes. Your water is safe to consume and use. Your water is a public water supply that is delivered to you by the Loudoun County Sanitation Authority. Its source is either the Goose Creek Reservoir or the Potomac River. This water is tested, filtered and treated prior to delivery to you. The water supply is regulated by the Virginia Department of Health and the United States Environmental Protection Agency. The water is tested for a variety of contaminants including trichloroethylene. The impacted water in Broad Run Farms comes from private wells on each property.
You can get more information by emailing the Health Department or calling 703-777-0234.
The Loudoun County Zoning Ordinance defines and implements land use and design standards such as permitted uses, lot sizes, setbacks, etc. It is important to know what Zoning District your property is in. Learn more about Zoning and Use of Land in Loudoun County.
With the exception of Hillsboro, the incorporated towns in Loudoun County provide water and sewer service to residents of the towns and some outlying areas. Loudoun Water provides public water and sewer service for people who live outside incorporated towns within designated service areas. If you are not connected to public sewer and/or wastewater service, and this is true of most of rural Loudoun, you will need to know about private wells and onsite wastewater treatment systems. Find out more about water and sewer and other utilities here.
It's important to know how your property is accessed - is it through a private road or driveway? Also, there may be several easements on the property you are considering. These include drainage, utility, land conservation, and right-of-way. Covenants may exist that restrict development or use of a property. Find out more about access, boundaries and easements through the Loudoun County online mapping system.
An overlay district is used to establish alternative land development requirements within a specific area of the county. Some examples include the Airport Impact Overlay District, Floodplain Overlay District, Historic Districts and Limestone Overlay Districts.
Loudoun County has seven incorporated towns, which have rules and regulations regarding property and land use. The towns are: Hamilton, Hillsboro, Leesburg (the county seat), Lovettsville, Middleburg, Purcellville, and Round Hill. Contact information for each of the towns is online here.
There are both challenges and rewards associated with living in any of Loudoun County's beautiful rural areas. They range from living next door to livestock to having your septic system pumped.
There a variety of ways available to you to help find out about planned development in Loudoun County. They range from subscribing to the electronic newsletters of the elected members of the Board of Supervisors to researching information on the Loudoun Online Land Application System, which provides a user-friendly way to access information regarding legislative land development applications and provides a format for public input for active applications.
Important information about the environmental features of your property,such as soil and rock characteristics, is available from several Loudoun County government agencies. The county can provide site-specific information and interpretation of soils, existing landscape features and associated problems. More information is online here.
Information about proposed powerlines that could impact Loudoun County and the surrounding area is available from the case information webpage of the State Corporation Commission.
Employees who are notified that they are a close contact of a COVID-19 positive individual are required to report the exposure to their Department Supervisor and are no longer required to quarantine, regardless of vaccination status. These individuals must wear a face covering in the workplace around others for 10 full days following the date of close contact. If the close contact is a household member, the face covering must be worn for 10 days after the household member has been released from isolation (because exposure is considered ongoing within the house).
The County follows CDC guidance with respect to face coverings. Aside from above, face coverings are not required for any employee except in healthcare settings. Employees are permitted to voluntarily wear a face covering.
The table at the link below was developed in consultation with the Loudoun County Health Department. The table provides potential scenarios an employee can use to evaluate what steps they should take if they come in contact with a person who tested positive for COVID-19 or who is displaying symptoms of COVID-19. For questions related to the use of paid leave, please refer to question #3 below.
Employees will be expected to utilize their own accrued leave balances to cover any absences from work due to a COVID-19-related reason. In certain circumstances, an employee may qualify for FMLA due to a COVID-19 diagnosis, and subsequently request Paid Family Leave.
The County is operating under its normal policies and procedures governing the use of sick leave and teleworking while sick. Employees and supervisors should follow the relevant policies and their department’s normal protocols. Generally, if an employee is feeling sick or displaying cold or flu-like symptoms, such as fever, chills, coughing, body aches, shortness of breath, etc., the employee should stay home, refrain from teleworking, and use accrued sick leave or other available accrued paid leave to cover their time out of the office.
The chart above is intended to be a summary of relevant County policies and is not intended to include every possible scenario or policy requirement. Links to relevant County policies can be found below. However, where the policy is inconsistent with guidance provided in this FAQ, please follow the guidance detailed in this FAQ. In addition to the County’s Human Resources policies and procedures, employees must follow their specific department’s procedures and protocols regarding requesting leave and telework.
Employees who are sick should stay home and use accrued paid leave to cover their time away from the office. Supervisors and managers have the discretion to send home an employee who reports to work sick or who is displaying cold or flu symptoms (such as fever, chills, coughing, body aches, shortness of breath, etc.). Please note, merely experiencing these symptoms does not mean that an employee has COVID-19; it only means that the employee is sick and should go home. Supervisors and managers who intend to send an employee home should speak with the employee privately and should not discuss with other employees that the employee was sent home or why. The employee should follow the guidance of their healthcare practitioner and/or COVID-19 EMERGENCY STANDARD-01(PDF) as to when to return to work.
Managers do not have the authority to unilaterally require an employee to provide a doctor’s note “clearing” the employee to return to work. The request for a medical note must be coordinated through the Department of Human Resources, Employee Relations Division. Return to work certifications are typically required of employees who are on approved Family Medical Leave or Workers’ Compensation, employees who are subject to the County’s Fitness for Duty process, and employees who are on leave as a reasonable accommodation.
Employees should follow the guidance of their healthcare practitioner as to when they are well enough to return to work. The CDC recommends that you stay home for at least 24 hours after your fever is gone.
Employees who have concerns about health issues in the workplace should report these concerns to their immediate supervisor, a department manager, or the Department of Human Resources. Employees should not confront other employees with regard to their health status or the health status of a family member. Supervisors and managers who receive reports of such concerns should call the Department of Human Resources, Employee Relations Division, to seek guidance.
If an employee becomes seriously ill and exhausts all paid leave accruals, the employee should contact the Department of Human Resources, Benefits Division, at 703-777-0213 to discuss possible eligibility for short-term disability and/or donated leave. Approvals of short-term disability and donated leave will be subject to existing eligibility requirements and restrictions. Information related to short-term disability and donated leave can be found here:
Employees suffering from an illness of ordinary life, such as a cold or flu virus, should not be required or allowed to work from home in lieu of taking sick or other accrued paid leave. However, as noted in the chart above, an asymptomatic employee who has been identified as a close contact of a COVID-19 positive individual will be required to work from home until the self-quarantine period ends or until the employee becomes ill. If the employee becomes ill, the employee must advise management of their illness, at which point the requirement to telework will end and the employee must utilize their accrued paid leave.
It depends. Family Medical Leave is federally mandated, unpaid, job protected leave that covers a period of incapacitation due to a “serious health condition.” Generally, minor ailments such as the cold and flu are not considered serious health conditions that are covered by Family Medical Leave. However, depending on factors such as the length of absence needed to recover, the number of visits or treatments required by the healthcare practitioner, the need for an overnight stay in the hospital, and/or any health complications that may arise, an employee with who is diagnosed with COVID-19 may qualify for Family Medical Leave. An employee with COVID-19 should contact the Department Human Resources, Benefits Division, at 703-777-0213 to discuss possible eligibility for Family Medical Leave. Employees can apply for Family Medical Leave through FMLA Source, the County’s Family Medical Leave vendor. To determine eligibility, FMLA Source will request a medical certification from the employee’s healthcare practitioner with information relevant to the employee’s specific situation.
More information on FMLA policies is available on the employee intranet or HR Liaison (PDF).
If there is reason to believe that the employee’s illness arose out of their employment and was contracted in the course of performing their duties, such as a healthcare worker or first responder who provided care to a patient with the COVID-19 virus, the employee must file a workers’ compensation claim and the claim will be forwarded to SmartCasualtyClaims, the County’s third-party administrator, for a compensability determination. Paid leave for an employee who has filed a workers’ compensation claim related to COVID-19 must be coordinated by department management through the Risk Management Section of the Department of Human Resources.
The normal sick leave policy and procedures apply for employees caring for an immediate family member. The employee would need to follow their department’s normal procedure for requesting sick leave and the use of such leave is subject to applicable County policies. Employees may be eligible to utilize Family Medical Leave, if the employee’s spouse, child, or parent’s (not in-law) illness meets the definition for a serious health condition. The employee should contact the Department of Human Resources, Benefits Division, at 703-777-0213 for more information on the use of Family Medical Leave to care for a family member.
In accordance with policy, telework requires approval of the department director. Per TELEWK-01, “Telework is not a substitute for routine childcare or other dependent care responsibilities. If a child or dependent is regularly or frequently present during scheduled work hours, the employee agrees to make arrangements for the care and supervision of that child or dependent as appropriate. Occasionally, supervisors may approve infrequent or limited instances of care for a child or dependent while teleworking. Such approval shall be based on business need as determined by the supervisor.”
Employees covered by the County’s medical insurance plan have access to Cigna’s Virtual Care services 24/7/365 days of the year, including holidays and weekends. Virtual care services can be used in place of seeing a physician in-person for minor medical conditions and costs less than emergency room or urgent care visits. Virtual care services can be a good option when you need to limit exposure to the public and for reserving emergency rooms for true emergencies. All virtual care visits are with board-certified physicians. Covered employees should take the time now to register for virtual care services prior to using the service. Register for Cigna’s virtual care network MDLive in any one of the following ways:
The employee or covered dependent must provide their name, gender, date of birth, email and Cigna ID# to register and create an account. You will also be asked to provide some medical history including drug allergies and a form of payment (such as a credit card). For individuals enrolled in the OAP or POS plans, an office visit copay will be charged at time of visit. For individuals enrolled in the HRA or HSA plan, the discounted cost of the visit will be applied to the deductible until satisfied.
The County offers resources available to employees and members of their household who may need emotional support. Call Lytle EAP at 800-327-7272 or visit mylifeexpert.com, click “Work/Life Website Login,” and then create a new account with the company code “lcgovt” for access to online resources. Counselors are able to assist 24 hours a day. Employees and members of their household are provided up to six (6) confidential counseling sessions (public safety employees are provided up to eight (8) confidential counseling sessions). This benefit is available to all regular employees and long-term temporary employees who work longer than 90 days.
Employees who are covered under the Cigna medical plan who have exhausted their counseling sessions with Lytle or who wish to seek counseling directly through Cigna’s network may utilize Cigna’s behavioral health services to receive three (3) face-to-face counseling sessions at no cost. If additional counseling sessions are needed, continuation of services may occur at the normal copay for OAP/POS plans or applicable coinsurance for the HRA/HSA plans after the deductible has been met.
To access services visit myCigna.com, Review My Coverage, Employee Assistance Program. You can call 877.231.1492 for referrals or go online, search the provider directory and obtain an authorization. You can also call Cigna customer service at 800.244.6224. If there isn’t a number on your card, call Cigna Behavioral Health at 800.274.7603.
Any employee who may need a COVID-19 test should seek a test through any test provider in the community, such as doctor’s offices and pharmacies. The cost of a COVID-19 test will continue to be covered under the county’s Cigna healthcare plan for covered employees and their dependents until at least September, when some COVID-19-related polices are expected to expire along with the local declaration of a state of emergency..
Loudoun County has followed guidance from the Centers for Disease Control and Prevention and other federal and state agencies in regards to the maintenance of the heating, ventilation and air conditioning (HVAC) systems in county facilities to increase the ventilation rate of outdoor air to the maximum that the HVAC equipment can maintain space temperature. The county has increased the ventilation rates as the primary driver of combating airborne transmission by way of dilution of recirculated air. The county has also installed more efficient air filters in some equipment to help reduce airborne contaminants.
If you have a question related to the specific operations of your department, your best resource for information would be your Department Director, supervisor, or other member of management within your department. For Human Resources related questions, you are free to call the Department of Human Resources’ main number, 703-777-0213, between normal business hours (8:30 a.m. to 5 p.m.). You will be routed to the appropriate staff member to best assist you.
In Loudoun County, jurors must be at least 18 years of age and meet all of the following qualifications:
Please read the section on the back of the summons titled "Postponement of Jury Service". You may request a deferral through the Jury Portal. First Login, select My Service and then Deferment and follow the instructions. Be sure to write your name and juror identification number on the form. You must complete your request within 5 business days of receipt of your summons.
Your request must clearly specify the reason you request a deferment, your available dates, your juror identification number, and your name as it appears on the summons. If possible, you will receive your new date of service and any other information that is pertinent to your jury service by phone. The Jury Portal will be your source for updates and verification.
The Jury Management Department will do its best to accommodate your request.
Service is required as a prospective juror for a minimum of one day or one trial. On their first day of service jurors should expect to remain at the courthouse the entire day, from 8 a.m. to 5 p.m. If the prospective juror is not impaneled on their service date, then their jury service will be one day and their service will be complete. If the prospective juror is impaneled as a juror on their day of service, then the juror will serve for the length of the one trial.
Generally, any person charged with a criminal offense and many parties to a civil case have a right to a jury trial. All parties are equal before the law and each is entitled to the same fair treatment.
The Loudoun County Circuit Court is located at:18 E Market StreetLeesburg, VA 20176You will be escorted to the appropriate courtroom when you report for jury service.
The juror parking area is in the Pennington Parking Garage, located at 112 Church St, NE, in Leesburg.
Shuttle service is available to and from the Pennington Garage and Loudoun County Courthouse approximately every 10 minutes. View the Walking and Shuttle Map (PDF) for walking directions and shuttle path information.
Find additional information about what to expect when Planning your trip to the Courthouse.
No. Employers are not required to pay employees while they are on jury service. In addition, employers cannot penalize any employee because they serve as a juror. Section 18.2-465.1 of the Code of Virginia states: "Any person who is summoned to serve on jury duty or any person, except a defendant in a criminal case, who is summoned or subpoenaed to appear in a court of law when a case is to be heard shall neither be discharged from employment or have any adverse personnel action taken against him, nor shall he be required to use sick leave or vacation time, as a result of his absence from employment due to such jury duty or court appearance, upon giving reasonable notice to his employer of such court appearance or summons. Any employer violating the provisions of this section shall be guilty of a Class 4 misdemeanor."
The jurors assemble in the Jury assembly room located on the fourth floor, room 2130, at 18 East Market Street, Leesburg, VA in the Courts Complex. This address is only intended for directional purposes.
If you have an issue with walking long distances, please contact our office at 703-777-0650 within 5 days of receiving your summons so accommodations can be made.
Each year, prospective jurors are selected randomly from the master jury list of Loudoun County, which is created by merging name lists provided by the Division of Motor Vehicles and the Loudoun County Voter Registration Department.
Randomly selected prospective jurors receive a jury summons in the mail approximately four weeks prior to their jury service date. Upon receipt of the summons, the juror should read carefully the front and back of the summons.
Be sure to read both sides of the summons, even if you think you are not eligible to serve as a juror or would like to a deferment or excusal. If after reading all of the information and instructions on the summons, you still have questions. Call the Jury Management Department.
Each day, jurors report to the Jury Assembly Room and their attendance is taken. When a judge is ready to begin the jury trial, the jurors needed for the case are selected from those persons in attendance for that day. The jurors’ names are called and the panel of jurors is escorted to the courtroom.Once the jury panel reaches the designated courtroom, the jurors are questioned under the supervision of the Judge. During this questioning, some jurors may be excused from the case. Once all of the questioning has been completed, each attorney in the case is allowed to remove a certain number of jurors from the panel. The jury trial will consist of the jurors remaining on the panel. Jurors not selected will return to the Jury Assembly room until released.Once all of the jury panels have been selected for the day, the remaining jurors, if any, in the assembly room will be excused and their service will be complete.
Requests to be excused from jury service are granted only by a Judge.
You may request an excusal through the Jury Portal. First login, select My Service then Exclusion and follow the instructions. Your request must be made within 5 business days of receipt of your summons. All correspondence must contain the juror’s identification number.
All reporting jurors are paid $30 per diem regardless of whether they are impaneled on a jury. This stipend is for any expenses that may be incurred while serving on jury service. Juror’s checks are mailed approximately four weeks after jury service is completed.
The walking distance is a couple of blocks, so jurors are specifically encouraged to wear comfortable shoes. Jurors should dress comfortably, but appropriately for a courthouse. The temperature in the courtrooms can be unpredictable, you are encouraged to layer your clothing. In addition, jurors will have to walk to the courtrooms from the Jury Assembly Room. Court proceedings are conducted with dignity and respect. Your dress should be suitable for the occasion. Unsuitable clothing items are not permitted.
If you report to jury service wearing inappropriate attire, you will be required to return home to change to more suitable attire or you will be given a new report date and will have to return on that date.
It is located on the 2nd Floor of the Government Center in Leesburg. The Land Development Counter is open:
If you have questions about development, or what zoning will support a business the Land Development Customer Service Counter can help. The Land Development Customer Service Counter can provide information about zoning (setbacks, uses allowed, etc.), future development, deeds, proffers, etc. on properties. The Land Development Customer Service Counter is also where you can look at land development project files such as plats, construction plans and profiles, rezoning plans, etc.
Properties within a town abide by the Town regulations. The Towns of Hamilton, Middleburg, and Purcellville also have subdivision control outside of the corporate limits (although these properties are subject to Loudoun County zoning requirements). Land development applications that are within the subdivision control areas of Hamilton, Middleburg, and Purcellville must be submitted and approved by the Town. If you live outside of one of these 3 towns and are unsure of the requirements, please contact Building and Development at 703-777-0220 or email.
For recording standards please visit the Recording Information page.
Please visit Loudoun County Commissioner of the Revenue parcel database.
Once the deed is recorded with land records, changes to the current deed can only be done by recording a new or corrective deed. Please consult with an attorney or a title company regarding your specific situation or to have a new or corrective deed prepared and recorded.
Yes. However, it is advised that you consult with an attorney. The land records division is unable to confirm that the document is legally correct. Land records division can only confirm if the document meets recording requirements.
Deputy clerks are not attorneys and are unable to provide any legal advice or services.
It is recommended that you contact the Probate Division to discuss the best option to clear the title.
Virginia exemption codes pertaining to transfer taxes can be viewed on Virginia Legislative Information System page. For any further assistance with exemptions please consult with an attorney.
Virginia's Judicial System provides the following forms. Below are most commonly used forms:
If you are unable to locate an appropriate form, please consult with an attorney.
Once the deed of trust or mortgage is paid off, the lender prepares a Certificate and Affidavit of Satisfaction. The lender may record a Certificate and Affidavit of Satisfaction on behalf of the borrower or send the borrower the original to be recorded. Once the Certificate and Affidavit of Satisfaction is recorded, the lien is released of record. A new deed is only required if property is sold or transferred.
You can obtain a copy of your deed, certificate and affidavit of satisfaction or any other recorded document at the Historic Records and Deed Research Division. The fee is $0.50 per page and an additional $2 for certification, if needed. We accept check, cash, Discover, Visa or MasterCard. Please note there is an additional convenience fee (PDF) for using a credit card. If you need any further assistance please contact Historic Records and Deed Research Division at 703-737-8775.
The Clerk's Office and the county and cities do not have individual house location surveys. There is no legal requirement that a house location survey be recorded with a deed. Usually, owners are given the house location survey at settlement. If you need a copy of the survey for an addition, deck, fencing, shed, driveway, etc. you may try to contact the surveyor, your settlement agent attorney or lenders to see if they have one available. If you cannot locate one, you may need to have your property resurveyed.
This could be difficult since deed restrictions do not have to be spelled out in each new deed. A restriction could be in a deed ten owners back and still in effect. Historic Records and Deed Research Division can assist you with our research tools, however, the staff is unable to provide title services. It is advised that you contact a real estate attorney to have a full title search completed.
Loudoun County does not require Virginia Land Records coversheets.
Within 30 days of selling your home please notify the Exemptions & Deferrals Division 703-737-8557 that you have sold the home. Tax Relief will be stopped at the end of the full month prior to the sale.
If you move out to permanently reside elsewhere please notify the Exemptions & Deferrals Division at 703-737-8557 within 30 days. Tax Relief will be stopped at the end of the full month prior to your vacating the residence.
If an applicant passes away please notify the Exemptions & Deferrals Division at 703-737-8557 within 30 days. If that person was the only qualifying applicant then Tax Relief will be stopped at the end of the full month prior to the date of death. If there is another qualifying applicant Tax Relief will continue.
Yes. Numerous Virginia Attorney General opinions have concluded that distributions from IRAs and annuities are income for tax relief purposes, even if a portion or all of the distribution is a return of the taxpayer’s contribution or investment.
No, as of 2022 neither the application nor the certification requires notarized signatures.
A sole dwelling is the only dwelling maintained by the tax relief applicant as his or her full-time residence. Virginia permits localities to provide a real estate tax exemption on “real estate … designed for continuous habitation owned by, and occupied as the sole dwelling…”
The tax relief available to an otherwise qualified applicant should not be affected if he or she randomly and sporadically visits his or her family or friends and sleeps away from home for indeterminate, short periods of time. However, if a person regularly resides in another house during a certain period of time each year, that person will likely not qualify for tax relief.
An individual residing in a hospital, nursing home, convalescent home or other facilities for physical or mental care for an extended period of time, shall not lose his or her exemption, as long as the applicant’s dwelling is not be rented.
Each individual’s situation will be different and could result in the need for the taxpayer to provide an explanation and/or additional documentation to make a qualification determination.
Based on guidance from the IRS the payment received from the CARES Act passed in March 2020 will be considered a refundable tax credit on your Income tax return and will therefore not be considered income for tax relief purposes.
In accordance with the IRS Revenue Ruling 2021-02 which states “that any amount that otherwise would be includible in an eligible recipient’s gross income by reason of such forgiveness is excluded from gross income,” the forgiveness of the PPP loans will not be considered income for purposes of calculating the Gross Income for Tax Relief purposes.
The Board of Supervisors approved an increase to the qualifying income for the 2022 Real Estate Tax Relief applications. Please see the chart on https://www.loudoun.gov/5002/Real-Property-Tax-Exemption-Elderly-Disa for the income limits. The Board of Supervisors also approved the deduction of 100% of the disability income of the owner, owner’s spouse and any relative of the owner or owner’s spouse residing in the home for real estate tax relief.
Please contact a Tax Relief Specialist at 703-737-8557 to discuss your business. Gross Income for tax relief purposes is the income available to meet expenses. A deduction of necessary business expenses that reduce the income available to meet personal expenses is allowed. Other non-cash deductions on the Schedule C or deductions that are not necessary to maintain the business are not deductions for Tax Relief income calculation purposes.
Internet mapping websites such as Yahoo Maps, Google Maps, and MapQuest receive their data from two private firms, TomTom and Map Creator (formerly NAVTEQ). They do not purchase any data from Loudoun County. If you find that your address or street does not show up on these sites, you can report the errors to these companies directly. Each mapping website also has a Help or Feedback section where you can report errors.
A zoning permit is required for most events unless they are listed as exempt activities. A building permit may also be required depending on the type of activities and structures planned for the event, such as inflatables, tents, and similar structures. See question number two for more about tents.
Requirements for submitting a zoning permit request, a permit application and relevant Zoning Ordinance language are online:
Please contact the Department of Building and Development at 703-777-0220 with any questions.
If the tent is greater than 900 square feet, you must contact the Fire Marshal's Office for a use permit at 703-737-8600. Information about Fire permit applications, fee schedule and instructions online:
If you are cooking or serving food, you must contact the Loudoun County Health Department at 703-777-0234. You may also download the Temporary Food Establishment/Vendor Application and Information Packet from www.loudoun.gov/food, which contains an application for a temporary food permit and instructions for completing the application.
Event organizers are not required to obtain temporary food permits, but vendors are required to do so. Event organizers are asked to provide a list to the Loudoun County Health Department of the vendors they expect to participate. The list of vendors can be compared to the applications that are received and if there are any discrepancies, many can be resolved prior to the event.
Yes. Any firework that explodes, rises into the air, moves across the ground, or shoots projectiles into the air, is illegal to possess in Virginia. These devices include firecrackers, roman candles, pop bottle rockets, as well as shell devices used at public displays. Although it is fairly easy to obtain these items by going across state lines, possession and use of these devices is a Class 1 Misdemeanor in Virginia. Depending on the classification of the device, federal explosives charges could also be imposed for interstate transport. The Fire Marshal's Office recommends that only fireworks sold at retail stands in Loudoun County be used. Fireworks may not be used on public property, including streets and roads. These fireworks have been tested to ensure they are suitable for consumers and are on an approved list maintained by the Fire Marshal's Office. The application for the permit required for fireworks, fee schedule and instructions are available at Code Permit Applications. Note: Fireworks are covered on page two of the fee schedule.
Place litter receptacles and recycling bins in high traffic areas, near food and beverage vending areas, restrooms, and at entry and exit points. A recycling bin should be placed next to each litter receptacle to ensure recyclables are not tossed in the trash. Recycling bins should be clearly marked to help prevent them from being used for trash. The Loudoun County Waste Management Division within the Department of General Services has Clear Stream" recycling bins available for loan on a first-come, first-served basis. Find out more event planning tips from the Waste Management Division.
Additional information including providers of waste collection / recycling services, vendors of recycling bins and litter receptacles, and local recycling drop-off center locations is also available by calling 703-777-0187.
The Loudoun County Department of Information Technology offers assistance to cable and OVS subscribers who have experienced ongoing problems with the cable or OVS company. To report an outage or a problem with service call your cable provider’s customer service number. If you are unable to get a resolution you may call the Loudoun County cable hotline at 703-777-0218 or file a complaint form online.
Yes, please send an email with your updated information.
No. No identification tags are needed to enroll or maintain your information on file with the Sheriff's Office.
Though a code section does exist for this type of incident, every attempt will be made to work with the livestock owner to correct the problem before any citation would be issued. In general, citations are only used in cases where the offenses are chronic and habitual.
Yes. Fill out the information we are requesting, and specify that you reside at one address, however, the animals are kept at another address.
Yes. Just indicate in your email or voice mail that your animals are in a field with no fixed address, and then provide us with the street / cross street for your animals. For example - James Monroe Highway / Tutt Lane.
The goal of the architectural review process is to ensure that the historic, architectural, and/or rural characteristics that are unique to a designated area are protected, preserved, and enhanced for future generations. Property owners in Historic Districts may have some assurance that the historic homes or commercial structures surrounding them will not be significantly altered or demolished without careful consideration by the HDRC. Further, research regarding the economic benefits of historic preservation shows that properties located within a designated historic district maintain their value or increase in value because of the status and protection afforded them.
The HDRC has review and approval authority over all exterior construction projects within the six HCC Districts (Aldie, Bluemont, Oatlands, Taylorstown, Goose Creek & Waterford) and projects within 35 feet of the centerline in the BCHRD. Types of projects reviewed by the HDRC include but are not limited to: • New home construction • New accessory structure construction (sheds, garages, pool houses, etc.). • Alterations to existing structures (changing roof pitch, adding window/doors/porches, removing material, changing materials, etc.) • Additions to existing structures • Demolition of existing structures or portions of existing structures • Signage
The HDRC reviews Certificates of Appropriateness (CAPPs) for projects within the Districts and evaluates each CAPP for compatibility with the individual property, the overall character of the District, and compatibility with the Historic District Guidelines . Some projects may be eligible for administrative approval by staff. For more information about the CAPP process, click here .
Yes. The HDRC does not review repair or replacement of material “in kind” (for example, replacement of a standing seam metal roof with a new standing seam metal roof). The HDRC does not review interior projects unless those projects require an exterior alteration (for example – a bathroom remodel that requires adding a window), and they do not have review authority over paint color. If you would like to know if your project would require HDRC review, please contact staff.
The Zoning Ordinance takes into consideration the need for the construction and maintenance of agricultural structures and livestock fencing. The Zoning Administrator has the power to waive the review of structures that are used solely for agricultural purposes. However, non-agricultural fencing (such as pool and yard enclosures and stone walls) requires review prior to construction but may qualify for Administrative Approval. Click here for more information.
No. The Towns of Leesburg, Middleburg, and Purcellville each administer their own separate historic district regulations through their architectural review boards. Projects within the incorporated Towns should refer to the Historic District Guidelines for the respective Town.
Not necessarily. All of the County’s Historic Districts (with the exception of the Beaverdam Creek Historic Roadways District) are also listed in the National Register of Historic Places (NRHP) and the Virginia Landmarks Register (VLR). However, the boundaries of these districts differ from the County’s district boundaries. There are some properties that are within the NRHP district that are NOT within the County’s districts, and vice versa. There are also districts listed in the NRHP/VLR that do not have corresponding County districts at all. To verify the location of your property in a county historic district, visit our online mapping system WEBLOGIS
Yes! The creation of a new district, or an alteration to an existing district, is considered an amendment to the Zoning Map (commonly referred to as a rezoning). The criteria for historic district designation are outlined in Section 6-1800 of the Revised 1993 Zoning Ordinance. Please contact HDRC staff for more information.
Loudoun County is providing public record information as a public service in accordance with Virginia Code Title 58.1-3122.2 (1998). The Loudoun County Assessor provides annual valuations and maintenance of fair market values for equitable assessments on all types of real property. Parcels are also linked to the Loudoun County Geographic Information System (GIS), with map overlays displaying boundary and environmental information such as topography, soils, floodplain, and major roads. The property information made available on the website includes ownership and deed information, legal description, sales information, assessment values and house characteristics and can be searched by Parcel ID Number (PIN), Address, or Tax Map Number. The site is updated weekly.
Early Registration for families who participated in any of our 2022 Summer Camps (licensed and non-licensed) and families eligible for free and reduced lunch program begins Tuesday, March 7 at 8:30 a.m. and ends Friday, March 10 at 5:00 p.m.
Open Registration for all families for all camps begins Tuesday, March 14 at 8:30 a.m.
Online: WebTrac is PRCS’s online registration system. Before your camp registration date, new households should create an account or existing households should check to see if they can login. Visit www.loudoun.gov/webtrac or contact PRCS if you need help: 703-777-0343 or [email protected]
In Person: You can register in person at PRCS sites or visit PRCS Main Office at 742 Miller Drive, Leesburg, VA 20175
If PRCS starts to receive a high-volume of users during the first week of registration, we may implement a Virtual Waiting Room for our WebTrac customers. Once you have entered the Virtual Waiting Room, you will retain your place in line. Rest assured that you keep your place in the Waiting Room line even if your phone goes to sleep, you lose your internet connection, or you close the Virtual Waiting Room page. When you return to the page, you will see your updated progress in the line.
Yes, your child would be eligible for early registration starting Tues, March 7 at 8:30 a.m. – Fri, March 10th. (Note: for Early Registration. late in the day, we request that you please arrive by 4:30 p.m., to allow time for processing and any additional forms that may still need to be filled out before the doors lock at 5:00 p.m.).
Yes, your other child would be eligible for early registration on Tuesday, March 7 starting at 8:30 a.m. – Friday, March 10th. (Note: for early registration, late in the day, we request that you please arrive by 4:30 p.m., to allow time for processing and any additional forms that may still need to be filled out before the doors lock at 5:00 p.m.).
The PRCS Summer Camp Guide will be available at loudoun.gov/camps and loudoun.gov/activityguide on Friday, February 24 or pick up a hardcopy in PRCS centers, park offices, and libraries in early March.
While we are not a "nut-free" center, we strongly discourage the bringing of food containing nuts for the safety of known and unknown nut allergies in other children in the camp. If your child has a nut or other allergy, please make staff aware.
Yes, all campers should bring a refillable water bottle daily.
If you have a question not addressed in the above FAQs, please do not hesitate to contact [email protected] or call our office at 703-777-0343. We will be happy to answer any questions or concerns you may have about our camps.
Refund requests must be submitted in writing and include an explanation of why the participant is disappointed with the quality of the particular class/program. The written request should be dated and sent by email, fax, or mail directly to the location manager or program manager offering the class/program. If you are unsure whom to contact, please call our main office at 703-777-0343 and someone will direct you to the appropriate manager. Only written requests will be accepted. The amount of any refund will be prorated based on the number of remaining class/program sessions.
Our goal is to ensure quality programs. If you are dissatisfied with the quality of a class/program in which you are currently enrolled, you may request a refund according to policy.
If you need to cancel a class/program registration, and you make the request 15 or more days before the start date, a full refund, MINUS a 15% administrative fee (maximum of $15) or the program-specific deposit, will be offered. If you cancel a class/program registration 14 or fewer days before the start date, a refund of 50% will be offered. Cancellation requests must be submitted in writing. The request should be dated and sent by email, fax, or mail directly to the facility manager or program manager offering the class/program.
The Department reserves the right to cancel or change a class or activity due to insufficient enrollment or other reasonable cause. A full refund (including any applicable registration fee) will be offered.
Daze/Fest Camps Cancel Policy: If you wish to cancel a week of camp, please email [email protected]. As a reminder, the weekly deposit of $25 is non-refundable. If you have made payment on a week of camp and cancel at least three weeks prior, you will receive the remaining balance you have paid. If you cancel with less than two weeks until that week of camp, you will receive 50% of the balance you have paid.
For each visitor, the county collects the following information:
The following information is collected automatically when you access the county's web site:
The county analyzes the website activity by tracking visitor movements through the site. Each computer on the Internet has an Internet Protocol (IP) address. We use IP addresses to track the number of visits to the county's website and to identify the most popular pages. This helps us improve the performance and value of the materials available on this website.
If the will has been admitted to probate, the database will provide a grid showing the public records pertaining to the searched will. These records and images will include the will, the order, the list of heirs, and bond as well as many other documents that are recorded during the estate administration process.
As for size, Loudoun County covers 520 square miles.
Sales prices of affordable dwelling units are established by the Affordable Dwelling Unit Advisory Board and form the basis of the real estate assessment in the year of sale to the original purchaser. Thereafter, a Consumer Price Index factor is annually applied to the prior year value resulting in the new assessed value. Properties that are resold are assessed at their new sales price plus a daily proration from the date of sale based on a Consumer Price Index factor.
The Office of the Commissioner of the Revenue has a statutory responsibility to assess real property at 100% of fair market value. The monetary amount one may or may not gain from the sale of real property is not considered when estimating fair market value. This holds true regardless of whether the property is an affordable dwelling unit or not. This is analogous to the need to pay off the outstanding mortgage on a property, which also has no bearing on the property’s valuation for tax assessment purposes.
Under the county’s Land Use Assessment ordinance, an application must be submitted to the Office of the Commissioner of the Revenue. Original applications must be received at least 60 days prior to the tax year for which such special assessment is sought (November 1). A separate application is required for each parcel. All real estate taxes must be current before an application can be accepted. Those wishing for a parcel to qualify under the Open Space classification must have an Open Space Agreement.
The State Land Evaluation Advisory Council (SLEAC) publishes the Standards for Classification as required by the Code of Virginia Section 58.1-3236. These standards set forth the general and specific requirements to qualify a property for Land Use Assessment.
The Land Use Assessment Program has four classifications: agricultural, forestry, horticultural or open space uses.
To qualify, the property must be at least 5 qualifying acres, and devoted to the bona fide production for commercial sale of plants or animals, or plant or animal products useful to man. Generally accepted products include livestock, dairy, poultry, and crops. Proof of commercial production demonstrating gross sales income or value of products should be documented.
To qualify, the property must be a minimum of 20 qualifying acres and must meet the standards for productive or nonproductive forestland. The property owner must submit a Forest Management Plan prepared by a professional forester.
To qualify, the property must be at least 5 qualifying acres, and devoted to the bona fide production for commercial sale of fruits, vegetables, ornamental plants and ornamental products. Horticultural crops shall be primarily for commercial uses and proof of commercial production demonstrating gross sales income or value of products should be documented.
To qualify for open space, the use must be consistent with the land use plan of the county. In general, the real estate must be subject to a perpetual conservation, historic or open space agreement held by a public body; be part of an agricultural or forestry district approved by the local government; or meet the requirements for a recorded open space commitment with the governing body.
The property must be 5 qualifying acres, be listed as an historic property on the National Register of Historic places; and be subject to a perpetual scenic, historic or open space easement or a 7-10 (seven to ten) year recorded commitment with the county.
The property must be 5 qualifying acres: be contiguous to a scenic byway with at least 300 feet of frontage or a scenic river; or be adjacent to a public property listed in the approved State Comprehensive Outdoors Recreation Plan (also known as the Virginia Outdoors Plan) and be subject to a perpetual open space easement or a 7-10 (seven to ten) year recorded open space commitment with the County.
The property must have at least 20 qualifying acres and be located in a rural area as defined by the county’s General Plan. The property must also be subject to a minimum 10-year open space commitment with the county.
A permanent or perpetual open space easement protects the land in perpetuity and transfer with the land upon sale. The property must have a minimum of 5 acres. Please note a property that is subject to a recorded perpetual conservation, historic or open space easement must be held by a public body or land trust.
Land excluded from Land Use Assessment and assessed at fair market value includes the area under houses, yards, personal gardens, driveways/roadways to houses, unused fields and any structure not related to the qualifying use. Land under tenant houses, occupied as part of compensation by full time employees in the farming operation should not be included in this declaration.It is the property owner(s) responsibility to report any change to a non-qualifying use of a property, including ineligible land, to the local assessing official within 60 days of such change. This change will result in roll back taxes being assessed on the portion of the land that is declared as ineligible.
Loudoun County Ordinances require the renewal of each parcel enrolled in the Land Use Assessment Program every sixth year with payment of the appropriate fee and submission of supporting documentation to validate the Land Use Assessment Program use and production. While the county attempts to mail renewal forms to every property owner of record enrolled in the program, it is ultimately the responsibility of the property owner to ensure the appropriate renewal of any property in the program. Please Note: Applications and Renewals will not be accepted after December 5 for the following tax year.
Renewal forms are mailed the first week of September and are due, without penalty, by November 1. The filing fee is $125.00 per parcel plus an additional $1.00 per acre. Renewal forms are accepted from the regular deadline November 2 through December 5 with a $300.00 late fee per parcel in addition to normal filing fees noted above. *If November 1 or December 5 falls on a weekend or holiday, the deadline will be extended to the next business day.
Examples of acceptable documentation for production qualifying are:
The property owner is responsible for providing documentation on the use of the property at the time of renewal. Incomplete applications/renewals will not be accepted and could result in the property being removed from land use assessment and roll back taxes being assessed.
*If a landowner does not have any of the above documentation, please contact the Commissioner of the Revenue’s Office and speak with one of the Tax Exemptions and Deferral Specialists.
Roll-back taxes are assessed based on the difference between the land use assessment and fair market value for the 5 years prior to a change (with some exceptions) plus interest at a rate of five-sixths (5/6) of one percent per month. The current year taxes will be based on fair market value. Changing to a non-qualifying use, rezoning to a more intensive use and the split off or subdivision of lots may trigger roll-back taxes. (See the Code of Virginia Section 58.1-3237)
Owners of parcels with a recorded Open Space or Sliding Scale Agreement are liable for roll-back taxes equivalent to the term of the recorded respective Open Space or Sliding Scale Agreement.
Yes, you may sell the property enrolled in the program. If the new owners will be continuing the approved classification then the seller should provide the necessary proof of production for the years since the last renewal. That documentation can be provided to the purchaser or the Exemptions & Deferrals Division of the Office of the Commissioner of the Revenue. If the new owners will NOT be continuing the approved classification the change must be reported to the Exemptions & Deferrals Division within sixty days following the change and a request an estimate of roll-back taxes should be completed. The liability for the roll-back taxes is based on when the change to a non-qualifying use is effective.
Loudoun County Ordinance requires roll-back taxes to be assessed on lots split from a previously approved property that do not meet the minimum acreage and use requirements for the qualifying purpose or use as set forth in the Code of Virginia. A new application may be filed with the Commissioner of the Revenue for any such lot that meets the minimum acreage and use requirements for the qualifying purpose or use as set forth in the Code of Virginia.
Timing Out is an option in which a parcel was enrolled in the Land Use Assessment Program, is no longer enrolled, but still continuing its qualifying use. The parcel timing out will pay taxes based on the fair market assessed value for a period of 5 years. At the conclusion of those 5 years, the property owner will not be subject to roll-back taxes. Please be advised that a potential roll-back tax liability exists for a period of 5 years from the date the property was unenrolled in the program. It is imperative that you understand that a failure to continue a qualifying use will result in the assessment of roll-back taxes on the property.
If on June 1 of any year taxes for a prior year on any parcel of real property enrolled in the Land Use Assessment Program are delinquent on real property taxes, the Treasurer shall notify the Commissioner of the Revenue who shall remove such parcel from the Land Use Assessment Program.
Any interested landowner can obtain an application for the creation of or addition to an Agricultural or Forestal District from the Loudoun County Department of Planning and Zoning at 703-777-0246.
Yes, you may file an appeal for your Use Value assessment with the Board of Equalization (BOE) by June 1 for the current tax year. Members of the BOE are appointed by the Board of Supervisors and are independent from the Commissioner of the Revenue. You may contact the Board’s Administrative Assistant at 703-777-0289. The State Land Evaluation Advisory Council (SLEAC) annually adopts use rates taking into account the estimated income production of several soil types suitable for agricultural, horticultural or forest uses. These rates are then provided to tax assessment offices for their use in administering Land Use Assessment Programs.
The State Land Evaluation Advisory Council (SLEAC) determines the use value estimates of eligible land in Loudoun County’s Land Use Assessment Program. For tax year 2023, SLEAC estimates the value of land used for can expect an increase over the previous year as follows:
This increase in land use value may reduce the taxable value of real property participating in the Land Use Assessment Program.
To have the mailing address changed on your real property, please either call the Office of the Commissioner of Revenue – Real Estate Division at 703-777-0260 or fill out the appropriate form.
For all USPS addresses including military addresses please fill out the form here and return it by email to [email protected]
For international addresses please fill out the form here and return it by email to [email protected]
Do you have other address changes: personal property and/or business? If so, please refer to the website www.loudoun.gov/cor to update all information.
A parcel located inside an incorporated town will indicate so on the property record under the “Billing District” field on the Profile section and will be noted on the Real Estate Assessment Notice.
A parcel located inside a special tax district will indicate so under the “Special Ad Valorem Tax District” and/or “Special Project District” field on the Profile section and will be noted on the Real Estate Assessment Notice.
Loudoun adopts use value estimates developed by the State Land Evaluation Advisory Council (SLEAC) for use in administering Loudoun County’s Land Use Assessment Program. For tax year 2021, SLEAC estimates the value of land used for Agricultural/Horticultural & Forestry purposes in the county to decrease from the previous year.
Loudoun County real estate assessments are available online at www.loudoun.gov/parceldatabase.
Property owners who believe their assessments do not reflect market value or believe their property characteristics are not accurate, may file an Application for Review with the Office of the Commissioner of the Revenue online at www.loudoun.gov/reaa by March 8, 2021. Thereafter, appeals may be made to the Board of Equalization until June 1st.
Property owners or their agents may file request for assessment review directly with the Office of the Commissioner of the Revenue – Real Estate Division by filling out the online form prior to the deadline of March 8, 2021. We encourage you to file your appeal online, where much of the required information will be populated on the form automatically. Applications for commercial properties must be filed online. If you have missed the deadline, owners who believe their assessments do not reflect market value or are not equitable with similar properties, may file an Application with the Loudoun County Board of Equalization by June 1st. If you believe there is an error with your property characteristics; living area, condition, etc… please contact our office to schedule an inspection with your appraiser, 703-777-0260.
Taxpayers may file an appeal with the Board of Equalization (BOE). The BOE is charged with the responsibility of determining whether a property assessment is equalized among similarly situated properties and is assessed at its fair market value. The deadline to file an appeal with the BOE is June 1st. The BOE is appointed by the Board of Supervisors and is an entirely separate entity from the Commissioner of the Revenue. They can be reached at 703-777-0289.
To compute the real estate tax on a property you take the current taxable assessed value (TAV), divide by 100, and multiply by the tax rate. Details about tax rates can be found here.
Regular bills are generally mailed out in late April for the June 5 due date, and late October for the December 5 due date. During the course of the year outstanding bills are mailed out for parcels that have had address changes, Tax Relief for Elderly and Disabled adjustments, Land Use Assessment rollback adjustments, assessment adjustments, new construction, or have been retitled. Many residential parcels are subject to a mortgage with an escrow account for payment of taxes and insurance and therefore will not typically receive a tax bill. Property owners do not need to provide a copy of their tax bill to their mortgage company. See the Treasurer’s FAQ page for more information about mortgage company payments.
Transfers of real estate are analyzed annually. Nearly 95% involve sales of residential properties. Sales for previous years are also reviewed when warranted. Information is gathered from buyers, sellers, and real estate professionals. The selling prices are then compared to the assessed values to arrive at an assessment / sales ratio. The county is required by law to annually assess at fair market value as of January 1 of each year.
Published rates usually encompass broad geographical areas and may include all types of properties. Your assessment is based on valid sales in your neighborhood that occurred between January 1 and December 31, 2019 (and in some cases, earlier). Those sales can be reviewed on the website.
Land values can change year over year due to changes in the real estate market. Sales of vacant, undeveloped land are analyzed on an annual basis to determine if the land values accurately reflect fair market value.
An adjustment for major floodplain is a case-by-case basis and can depend of characteristics such as zoning, development potential, and location. A floodplain adjustment may not be warranted if it does not impact the utility or the highest and best use of the site. If a value reduction is applied it is generally based on the diminished utility or site improvement restrictions caused by the floodplain.
No, if a crime took place outside of of Loudoun County please call the police department for that county / city / town.
A known suspect is when you or someone else knows the person or where to find the person who committed the crime or the license plate number of the vehicle the suspect(s) were in.
Some crimes may require evidence collection, photography or other investigative procedures which require a deputy to respond to the scene of the crime.
Normally, reports are processed within 72 hours.
Actual police reports are not released since they may contain information critical to an investigation or which could be used for identity theft. A verification letter regarding your report may be obtained by calling the Loudoun County Sheriff’s Office Records Section at 703-777-0407.
Inform or update your business, service, and personal contacts, such as:
If you already have a passport, you do not need to update your address. However, if your application is currently in process, call the National Passport Information Center at (877) 487-2778. For more information, see Travel.State.Gov.
No changes to your property deed are necessary. Property is generally described in deeds by the legal description, the PIN/MCPI, and Tax Map #. While some older deeds may reference a street name or an address, it is not necessary to update your deed.
It may take private companies a month or more to update their databases with your new address. If you regularly order from a company that uses a delivery service other than USPS (such as FedEx) or from a company such as Amazon, please verify that that they have a record of your new address before placing an order. Until your new address has been updated, they should continue to recognize your former address.
If you need a copy of a building or zoning permit with your address after the date it becomes effective, call the Department of Building and Development at 703-777-0220.
Loudoun County will provide your new address to the following agencies or providers:
Loudoun County will also:
During the week that your street name becomes official, the county will provide updates to Apple Maps, Google Maps, Open Street Map, TomTom, and Waze. Road name updates typically appear within one to four weeks.
Some companies (such as Amazon) manage their own deliveries or contract with delivery companies (such as FedEx) that use proprietary routing software. These companies do not accept updates from the county. When ordering from a vendor by phone or online, we recommend that you advise them that your street name has recently changed, and provide your former address for the company's reference.
The county will notify USPS prior to the date you should begin using your new address. Once USPS updates your new address in their database, you will be able to find it in the USPS online lookup tool.
You will need to update your business address with the following:
The U.S. Small Business Administration has a webpage with additional information on whom to inform. The Loudoun Small Business Development Center (703-466-0466) can provide assistance with technical questions on how to update a business website.
If you have a current business license on record with the county, you will receive a survey from the Department of Economic Development regarding possible impacts to your business, so the county can better assist you in making this change.
Both companies allow a business or facility to be “claimed” and managed via their mapping systems:
Most street numbers will stay the same. A few will be updated to meet the public safety standards outlined in the Addressing Ordinance. If this is required, property owners will be notified with a letter that includes the new house number.
Postcards were mailed to affected properties as well as owners of properties on roads and streets to be renamed.
The Loudoun County Street Name Availability Checker tool can compare your name proposal against existing street names and many of the county’s naming standards.
A street name cannot:
In the event of a tie, the Board of Supervisors will select the new street name.
Loudoun County does not maintain any type of street sign in regards to traffic control, traffic flow, or guidance, such as stop signs and yield signs. The county does maintain street name signs, such as the blue ones you may find at street corners. If you see that a street sign needs maintenance, please fill out submitting a request in Loudoun Express Request (LEx). or contact the Loudoun County Department of General Services at 703-771-5552.
All other items will be returned at the inmates’ expense or destroyed. For more information, contact the Adult Detention Center at 703-777-0405
The televisions are paid for out of an inmate account. The money used is from profits of goods sold through our commissary. The state law mandates that any proceeds from those sales must be used for benefits to the inmates. No taxpayer money is used to buy televisions or to provide cable service.
We provide meals that are approved by a dietitian and give measured portions to the inmates. Our cost of feeding an inmate is approximately $3 per day.
The law mandates that inmates in the care of a detention facility shall receive adequate health care for both emergency and chronic care. The Loudoun County Sheriff’s Office has contracted medical care for the inmates twenty-four hours a day and seven days a week. We do have a co-pay system charging a nominal fee for non-emergency visits.
The facility houses individuals who are charged with committing crimes. Those crimes may range from multiple murders to public drunkenness. We house Federal, State, County and local municipalities’ inmates.
Friends and family members can now make a deposit to an inmate’s trust account or their prepaid telephone account using the following services:
For some phone deposits, the caller will need:
View the visitation hours and guidelines.
A false alarm occurs when an alarm dispatch request to the Sheriff's Office, and the responding deputy finds no evidence of a criminal offense or attempted criminal offense.
The Sheriff approached the Loudoun County Board of Supervisors in 2004 and requested an ordinance be put in place to help decrease the number of false alarms because they take deputies away from other essential duties and delay response time to true emergencies. In 2005, deputies responded to nearly 10,000 alarm calls; over 99% of those alarms were false.
The false alarm ordinance requires all commercial and home security alarm systems in the county be registered with the False Alarm Reduction Unit of the Sheriff's Office.
There is no registration fee.
An alarm user (residential and commercial) registration shall expire two years from the date of issuance, and must be renewed by submitting an updated application to the alarm administrator prior to expiration. Failure to submit a renewal may result in suspension of response.
An alarm / monitoring company business registration shall expire one year from the date of issuance. Failure to submit a renewal shall place the alarm/monitoring company in violation of this Ordinance and the registration may be revoked.
A contact person is someone other than the homeowner (i.e., friend or relative) and for a business usually the manager. These individuals should be able and agree to:
A non-registered alarm system will be subject to a $100 fine for each false alarm in addition to any other fines. The additional fine may be waived for non-registered systems if the alarm user submits an application for registration within five working days after notification of such violation.
For each false alarm activation, over two in a calendar year, a fine will be imposed. The third false alarm activation will be billed at $100. Residential will escalate per false alarm to $1,000 per alarm for the 15th activation and for each one thereafter. Commercial will escalate per false alarm to $4,000 per alarm for the 20th activation and each false alarm activation thereafter.
If a fine has been imposed and neither a payment nor appeal has been received within 30 days, a notice will be issued that you are subject to being placed on a no-response list. The user shall have 10 days to respond to the notice, and if none is forthcoming, you may be placed in a no-response status.
Unless there is separate indication that there is a crime in progress, the Sheriff's Office may refuse to respond to an alarm dispatch request at an alarm site for which the alarm registration is revoked.
The alarm company shall be assessed the fine, if the deputy responding to the alarm determines that an on-site employee of the alarm installation company directly caused the false alarm. In this situation, the false alarm will not be counted against the alarm user.
Put it in writing. Let your monitoring company know that you want them to call you prior to notifying the Sheriff's Office.
Power outages or interruption of power should not cause false alarms. Power surges and lightning strikes should not cause false alarms. False alarms caused by lightning strikes are controllable through the proper grounding of alarm systems and the use of power and phone line surge suppressors. Use of surge suppressors greatly reduces false alarms by redirecting and dissipating electrical current to the ground.
If you have false alarms after a storm, it may not be the storm that caused the alarm. If your batteries are not up to the job, a false alarm may be generated when your alarm system powers up after a power failure caused by a storm. Even a short power failure of a second or less may be long enough to cause a false alarm.
Like all batteries, your backup has a useful life of about three to five years, but that life may be shortened if you have had several power outages. Your battery backup should be checked annually, or after any storm related false alarm, by a alarm technician and replaced when needed.
Law enforcement response may be influenced by factors including, but not limited to the availability of Sheriff's Office units, priority of calls, weather conditions, traffic conditions, emergency conditions, staffing levels, etc.
No. An alarm user shall inform the alarm company of any change that alters any of the information listed on the alarm registration application within five business days of such change. The alarm company in turn, has five business days to update this information with the alarm administrator or face possible suspension of response from the Sheriff's Office until the new registration is received by the alarm administrator.
Your alarm system should be checked annually.
First, ask the previous owner if the system is currently monitored. If it is and you do not intend to secure a monitoring agreement, ensure the previous owners have canceled their service before your phone system is turned on. If you plan on securing a monitoring contract, contact the alarm company for proper training and activation of the system. If this is not done, the monitoring company will not be able to verify your right to be in the home and they will have to request a law enforcement dispatch each time you accidentally set off the system.
Secondly, the previous owner should have provided you with security company information. If not, you will need to contact the security company that installed the system for power-down instructions.
Finally, if the previous owner did not cancel service before moving out, please be advised that you may have to present proof of ownership before the security company will assist you. The security company needs to be sure that they are dealing with a person, who has the legal right to shut the system down, and not a burglar.
CityProtect (Formerly CrimeReports) is an online mapping and analysis service provided by Public Engines Inc., headquartered in Salt Lake City, Utah. CityProtect.com combines the value of law enforcement data with the ease of use of Google-based mapping and an analytics module so that members of the public can view police data in a high-impact map or summary descriptive format. Members of the public may also sign up to receive free email alerts based on user-defined parameters (e.g., geography, crime types, frequency, etc.).
The CityProtect service utilizes calls-for-service (CFS) data from the Loudoun County Sheriff’s Office Computer Aided Dispatch (CAD) system. CAD is a highly specialized application that allows for the coordinated communication, assignment and tracking of Law Enforcement resources in response to citizen and Sheriff’s Office generated calls-for-service.
Calls-for-service data is utilized for CityProtect, including the following data fields: entry date, event number, event location, and final event type.
Yes. They are:
Crimes are published on the site around 1:00 every morning. Cases not cleared prior to this time will not be displayed on the site until the following update. Only "Part 1 Crimes" (Homicide, Robbery, Theft, etc.) are displayed as a default. To see other crimes, such as property crimes (destruction of property, vandalism); click on "Crime Types" on the main page and select "Show All." Some event types are withheld in order to protect the victim(s) involved. Such event types include, rape, sexual assault, crimes against children, juvenile related crimes, domestic violence and calls that are medical in nature.
The website is seen as one tool in informing members of the community regarding crime in their neighborhood. Residents are encouraged to continue to follow local media reports and attend community meetings. The agency also encourages residents to sign up and receive Loudoun Sheriff’s Office alerts from the Alert Loudoun system. Some of the crimes listed on the site will be included in the Loudoun County Sheriff’s Office Daily Crime Reports.
Data from CityProtect can be reviewed and used to improve community safety. CityProtect data is appropriate to consider and discuss as part of coordinated crime prevention initiatives. Members of the community are encouraged to continue partnering and problem-solving with the Loudoun County Sheriff’s Office while using CityProtect data toward shared police-community goals.
Not every Computer Aided Dispatch (CAD) event type is included in CityProtect. Some event types are withheld in order to protect the victim(s) involved. Such event types include, rape, sexual assault, crimes against children, juvenile related crimes, domestic violence and calls that are medical in nature.
While most agencies furnish data to the public for only those select incidents in which a report was created or an arrest was made, CityProtect offers a broader view of police-community contacts based on calls-for-service, including less serious quality of life call data. It is important to note that there may be multiple calls for a single incident in the Computer Aided Dispatch (CAD) system (as compared to official crime statistics whereby each count represents one incident). Also, please keep in mind that CAD calls-for-service do not always equate to a criminal incident resulting in a report or arrest.
CityProtect data is updated automatically once per day and contains data from the 180 days prior to the date that the data is requested through CityProtect.com.
Information provided within CrimeReports is intended for the expressed purpose of educating the public on law enforcement activity under the Loudoun County Sheriff’s Office jurisdiction. Beyond that intended outcome, the Sheriff's Office is hoping to enhance our partnerships with the community and is asking the public to provide the Department with any information that would assist the Loudoun County Sheriff's Office to resolve crimes. If you have information regarding a case you can call the agencies 24-hour non-emergency number at 703-777-1021. Follow-up information of an emergency nature should be passed through the agencies 911 emergency system.
Under no circumstances should any member of the public take any action on their own behalf as it relates to the information provided on this website, other than notifying the Loudoun County Sheriff’s Office with information they wish to share.
For assistance in utilizing CityProtect.com.
The CityProtect system takes advantage of advanced features that are only available in more recent versions of web browsers. To ensure an optimal experience while using the site, you may need to update your web browser. All of the listed browsers can be downloaded for free.
The CityProtect system supports the following web browsers:
Yes. Frequently asked questions (FAQs) and other related information (e.g., company, partners, legal) can be found on the CityProtect.com.
Yes. The disclaimer reads as follows:
The CityProtect.com information displayed on this website is susceptible to some degree of error due to the collection, entry, and geo-processing of the data. No warranty or guarantee is made nor implied regarding the content, geographic accuracy, timeliness, completeness, sequence, or accuracy of any of the information provided herein. The reader should not rely on the data provided herein for any reason. The information is provided strictly as a courtesy to the public.
The term “Check Fraud” covers several different offenses relating to the passing of bank checks with fraudulent purposes. Typically speaking, check fraud covers three basic categories. They include:
Any check that is written to a business or person, and the check is returned by the bank as a result of insufficient funds, insufficient credit, or due to closure of the account.
Yes, if the intent is to defraud. Writing and delivering, known as uttering, a check without sufficient funds or credit is punishable by law.
If the check is written for more than $200, it is a felony under the Code of Virginia.
First, the check must be received in person in Loudoun County. This will establish jurisdiction within the county to allow for possible prosecution. Second, the victim who accepted the check must send a certified letter (PDF), return receipt requested, to the person who wrote the check. The letter must demand full payment within 5 days of receipt of the letter. Finally, the victim must have the original check including the bank’s reason for non payment.
No, there are several cases that would be considered civil, not criminal. Also, as intent plays a pivotal role in criminal cases, the intent of the suspect must be to defraud the victim of money or goods.
According to the Code of Virginia, A person has committed the crime of Construction Fraud when they have received an advance (money, merchandise, or other thing of value) to perform construction or improvements on a property and then failed to perform the work. Additionally, that person must have failed to return the advance after given sufficient notice.
Sufficient Notice is further defined in the Code. It states that Contractors must be given the opportunity to return the advance before criminal proceedings can be initiated. A certified 15 Day Letter must be sent to the contractor with "Return Receipt Requested."
Prior to filing a report, you must send the 15 Day Letter!
Most issues with your contractor must be worked out in Civil Court, and not in the Criminal Justice System. These types of cases are complex and often very difficult to prosecute. The Commonwealth has the burden to prove the following:
Valid defenses to the fraudulent intent have included the contractors poor management practices and financial distress, Klink v. Commonwealth, 12 Va. App. 815 (1991).
Subcontractors, who were hired to complete a job, and were not paid, could also be victims of a crime.
If you are not satisfied with the work that has been completed, try to talk with the contractor. With level heads, many issues can be resolved through communication. You could also consider sending a certified letter explaining the problems that you have with the work and what you expect to be done about it.
Learn about this on our How to Protect Yourself From Construction Fraud page.
In its basic terms, credit card theft involves obtaining or taking credit card(s) or credit card numbers of another with the intent to use them fraudulently.
This occurs when the credit card or credit card numbers are used fraudulently without the consent of the cardholder.
If you discover fraudulent transactions on your credit card account, and you still have possession of your credit card, then you may likely be the victim of an Identity Theft. To learn more about Identity Theft, please visit the Identity Theft FAQs.
Please keep copies of all transactions showing the fraudulent transactions. If someone signed a credit card receipt in your name, then they may also be committing a separate offense called Credit Card Forgery.
Some recent examples include:
When you give someone your credit card to use, and they charge more than what you allowed them to use, then this may not be a crime. Many credit card user agreements explain that when you authorize someone to use your card, then they become an “authorized user.”
Closely related to larceny, Embezzlement occurs when someone is placed in a position of trust and wrongfully takes, steals or uses property belonging to another. Should this be the case, they may be committing an offense of Embezzlement. Positions of trust include, but are not limited to, an office being held or simply your employment.
Examples of Embezzlement include:
If the person taking money or property did not have control of such items by virtue of their employment or trust, then they are committing a larceny, not Embezzlement.
The person suspected of the crime should have limited and monitored access to any records or documents.
Identity theft occurs when someone steals your personal information and uses it for financial gain. Personal information may include your social security number, date of birth, credit / debit card numbers, or bank account numbers.
Yes. Police reports often assist other agencies with repairing damaged credit. Generally speaking, the police report should be filed with the jurisdiction where the charges or accounts were generated. If you are a Loudoun County resident, you may file a report here, even if your information was not used in the County. The law does allow for either jurisdiction to investigate and prosecute the offenders if captured, however, investigation leads are easier to advance with the jurisdiction where the offense occurred.
The Commonwealth of Virginia, Office of the Attorney General, has put together an informational booklet to assist victims of Identity Theft. The booklet contains a wealth of information which includes helpful advice to avoid falling victim to identity theft as well as providing victims with information on the specific steps they can take when they become a victim of identity theft.
This is when a person or persons use a misleading story and / or documents in order to persuade the victim to turn over money or property. They may use tricks, lies or some other form of deception.
Here are some examples of obtaining money by false pretenses:
Learn about this on our How to Avoid Becoming a Victim of False Pretenses page.
Commuters can use the site to check their route to and from work to determine if there are any traffic-related issues. The website can be accessed from any computer with Internet access or from HTML-enabled mobile browsers. The Sheriff’s Office reminds residents not to use your mobile browser while driving. The website is seen as one tool in aiding residents with their commutes. Residents should continue to follow traffic reports from the media for detailed information regarding traffic-related issues.
The listed incidents include:
An incident will remain on the page until the responding officer has been taken off the call. This may occur after the actual incident has already been cleared from the roadway.
The incidents will appear on the system only when law enforcement personnel are present on the scene. Incidents not dispatched by the Loudoun County Sheriff’s Office Emergency Communications Center will not be displayed.
"This page contains raw data and unconfirmed information on incidents as they have been reported to the Loudoun County Sheriff's Office Emergency Communications Center. The possibility exists that an incident may have been reported or classified incorrectly. Because this incident information is derived from the 9-1-1 Computer Aided Dispatch system, the incident will remain on the page until the responding officer has been taken off the call. This may occur after the actual incident has been cleared from the roadway.
Listed locations should be considered approximate, not exact. The information on this page is intended as a general guide only to possible traffic related situations being investigated by the Loudoun County Sheriff's Office. Incidents located in the Town of Leesburg and investigated by Leesburg Police Department are not reflected in CAD."
Yes. All businesses in the unincorporated areas of Loudoun County must separate at least one principle recyclable material (PRM) generated annually in the largest quantity. In multi-tenant commercial properties in which individual businesses do not manage their own solid waste, the principle recyclable material shall be determined on the basis of the property’s combined waste stream. The term "business" means a business, corporation, association, firm, partnership, joint stock company, county, city, town, governmental body, or any other legal entity.
Recyclable material may not be disposed as trash, but must be deposited at a lawful recycling drop-off center, recycling facility, approved facility, or through a permitted solid waste collector that provides recycling services.
Any business that separates recyclable material from its solid waste stream and such source separated material is collected and transported by someone other than those currently permitted in Loudoun County is required to submit an annual recycling report to the Department of General Services by January 31 of each calendar year for the preceding year.
Please contact the Department of General Services, Waste Management Division, by emailing [email protected] or calling 703-771-5552 for the annual reporting requirements and report form. If your waste collector is not currently permitted, please contact this office with the business name and telephone number of your waste collector.
Virginia Attorney General Kenneth Cuccinelli issued an opinion specifically on this point on July 15, 2011, clarifying that the tax exemption applies to veterans rated by the U.S. Department of Veterans Affairs with a total disability rating on the basis of individual unemployability due to a service-connected disability.
If the property for which you received the real property exemption is sold, you will need to supply the Commissioner of the Revenue’s Office with a new request for real property exemption.
The exemption is only extended to the veteran’s surviving spouse if the death of the veteran occurred on or after January 1, 2011, the real property is maintained as the surviving spouse’s principal residence, and he or she does not remarry.
A testamentary trustee is a person who is nominated in a will as trustee for a trust that was created by a will.
First, the last will and testament must be probated before the clerk of the circuit court in the probate division. Second, the person who was nominated in the will as testamentary trustee must then formally qualify before the probate clerk of the circuit court.
The nominated testamentary trustee must prepare a notarized statement renouncing the appointment.
A certified copy of the death certificate of the deceased testamentary trustee must be presented at the qualification appointment.
Priority goes to any alternates named in the will. If no alternates are named, or if any alternate testamentary trustee renounces the right to serve (following the same procedure as the first named testamentary trustee) or if the alternate is deceased, then any beneficiary of the testamentary trust can make a written motion to the probate clerk to have someone appointed and qualified by the probate clerk as testamentary trustee under the will.
Text to 911 is the ability to send a text message (SMS) to 911 from your mobile phone or handheld device. Effective March 1, 2016, Loudoun County’s new Emergency Communications Center will have the capability to receive text to 911 messages. Please note, however, that wireless carriers have up to 180 days to activate the service. Individuals with questions regarding their carrier’s text to 911 capabilities should contact their service providers directly for information.
Call if you can. Text if you can’t. Contact 911 only in a fire, medical or police emergency. Public safety officials say that text to 911 should be thought of as a last resort and not the normal process for calling in an emergency. You should text to 911 in the following circumstances:
Effective March 1, 2016, text to 911 is available in Loudoun County and all of its incorporated towns; however, text to 911 is not available in every jurisdiction and is not always available when roaming.You must subscribe to your wireless carrier’s text or data plan in order to make or receive text messages.
A 911 call center should respond to the text. If text to 911 service is not available where you are located, you should receive a message from the wireless carrier stating that text to 911 is not available. Instead, place a voice call to 911; or if you are hearing impaired, text Virginia Relay (711) to connect to 911. Only text 911 in an emergency. People who send prank texts can be identified and possibly prosecuted according to local laws/regulations.
Standard text messaging rates apply.
Translation services are not available at this time and any text to 911 call placed in Loudoun County should be in English.
A bicycle locker is simply a garage for your bike. It provides a way to store your bicycle securely out of the elements of rain, sun, and sometimes snow. They are usually located at park and ride facilities
The Loudoun County Office of Transportation Services currently manages the bicycle lockers at the following County owned park and ride lots. Click on each lot for more information , including address and directions:
These lockers are self-help and only require that you provide your own lock. Not sure? Give us a call at 703-771-5665 and we’ll help you get started.
Currently there is no waiting list…lockers are available. Start by filling out the “Bicycle Locker Application Form and the “Bicycle Locker User Agreement.” You can call 703-771-5665 or email us at [email protected] and we’ll be happy to send you the necessary documents.
The yearly rental fee is $60.00 (think of it as $5.00/month). In addition to that, there is a one time administrative fee of $10.00 (this is non-refundable), and a key deposit of $50.00 (this one is refundable when you return your key). So, if you’re a first time user, you will need to pay $120.00. After that, it’s just $60.00 per year. Make your checks payable to County of Loudoun, Virginia.
No. Currently, you have to submit your completed application, your payment, and user agreement to:
Loudoun County Department of Transportation & Capital InfrastructureBicycle Locker Program PO Box 7500, MS 64 Leesburg, Virginia 20177
Loudoun County specifies bicycle lockers with a highly secure key system, which costs a little more to provide enhanced security for the user. Therefore, replacement costs are higher. If the key is not returned, we will accrue expenses to ensure the locker is safe and secure for the next user. Be sure to return your key when the lease expires, so we may return the deposit to you.
You and the County. Loudoun County reserves the right to inspect and maintain the lockers and make sure they are being used for their intended purpose.
If the locker is vandalized and/or a theft has occurred, please notify the Loudoun County Sheriff at their non-emergency phone number 703-777-1021. If there is a maintenance problem (e.g. lock jammed, door sticking, etc.), call 703-771-5665.
The commuter coaches that are owned by Loudoun County have 12 rows of seats, 55 seats total. Each of the aisle seats are equipped with handles to accommodate standees. Since there are 12 rows of seats with handles, 12 additional riders are allowed to stand if they choose to voluntarily. If the bus is at capacity (55 seated and 12 standing), riders will need to wait for the next bus. If the last bus out of the city is full, riders can make a connection to the last Loudoun County Transit bus leaving Wiehle - Reston East Metro Station. Additional options are available through Fairfax Connector to Herndon Monroe or the Metro 5A bus to Dulles Airport.
Commuter Connections' Guaranteed Ride Home program may be an option for you.
Personal items left on a bus normally will remain on the same bus for 24 hours, and then the item will be turned over to Loudoun County staff. Certain items may be removed from the bus immediately at our discretion. All unclaimed items will be held for 30 days. After 30 days, the unclaimed items will be donated or thrown away. Passengers may call the county to check on the status of a lost item at 703-771-5665 or send an email to the Loudoun County Department of Transportation and Capital Infrastructure. Any item not claimed within 24 hours may be picked up at the Loudoun County Department of Transportation and Capital Infrastructure. The office is located at 101 Blue Seal Dr., Suite 102, in Leesburg. Small items can be mailed to passengers who provide us with a valid mailing address. Loudoun County Transit will not transfer items between buses so that they can be retrieved.
Loudoun County has a registration procedure for passengers wishing to place bicycles in the luggage bays of the commuter buses. We are all aware of heightened security in this region as well as the whole country relative to potential threats. The county has created this procedure to help alleviate some passenger uncertainty with bicycles being placed on the buses. This registration procedure provides a Bus on Board ID card for every rider who places a bicycle on the commuter buses. This ID card is issued to a rider once the Bike on Bus registration form has been completed and returned to the county. Riders display the ID card to the driver every time they put their bike on the bus.
The LC Alert system is a text messaging / email system that is used to send immediate information to your phone and/or email address. Examples of information sent through LC Alert are: "Route 809 is delayed 10 minutes due to an accident" or "14th St NW is closed between Constitution Ave and F ST NW, if you board the bus at the Reagan Building or at 14th & F St NW, please use the I St NW & 15th St NW stop this afternoon". The Bus Biz email system is used to email future schedule changes or upcoming events. An example of information sent via Bus Biz is: "Next Tuesday is Veterans’ Day and the commuter buses will follow the holiday schedule".
To join a vanpool, begin by reaching out to third-party providers to find out if a van is already traveling to your destination. Sign up for ride-matching at commuterconnections.org and check out the bulletin board on the Commuter Connections website. Inquire about vanpooling with the HR department at your workplace. And, feel free to reach out to Loudoun County Transit and Commuter Services by email or by phone at 703-771-5665.
The AdVantage self-insurance program is available in Virginia. The program is coordinated by the George Washington Regional Commission (GWRC), Virginia Department of Rail and Public Transportation and Division of Risk Management. More information from the state of Virginia is online here.
Vanpool Alliance is a public-private partnership created to enhance commuter travel options through vanpooling, reduce traffic congestion, and improve air quality in the region. Participating vanpools in Northern Virginia receive $300 per month in exchange for providing important, ongoing information to Vanpool Alliance.
For more information, send us an email with the subject line “Vanpool.” Or, call 703-771-5665 to speak directly with Loudoun County Transit and Commuter Services staff during regular business hours.
Beginning with 2018 2nd Half Personal Property E-bill Notices citizens will receive Registered Emails from [email protected]The email will contain the banner of our partner in eBill services as shown below.
If you have any questions, please don’t hesitate to contact us at [email protected]If you are interested in E-Billing please click here
Virginia Law requires the treasurer to collect 100% of all taxes. Processing fees charged, are not charged by or paid to Loudoun County.
A convenience fee of $1 per transaction is charged for debit card payments, which are accepted in person at our Leesburg and Sterling locations.
While you should always be aware of credit card fraud; using a credit card on the Internet is no more insecure than handing your credit card to a waiter at a restaurant. Credit card information is not collected by any of our payment processors, and payment data is passed using hardware encryption. Transactions are processed using a leased line connection to the credit card issuers.
No. There is no fee for using eCheck.
Your Bank Routing and Bank Account Numbers can be located at the bottom of your check. Your Bank Routing Number is the 9 digits between |: and |:, with your Account Number just to the right. Please do not confuse these numbers with your check number. Your check number should not be included in your submission. Please review our sample below.
The Originator is GB00000001.
National Automated Clearing House Association (NACHA) manages the development, administration, and governance of the ACH Network, the payment system that drives safe, smart, and fast Direct Deposits and Direct Payments with the capability to reach all U.S. bank and credit union accounts.
Microbilt only validates the first use of an account number or changes to an account for an eCheck payment. This may result in being unable to process payments until an account is validated and in good standing.
Microbilt verifies only the routing and account number are valid.
Yes, payments that go through the portal successfully may be returned for various reasons (NSF, Account closed etc.) Here is a link for most common ACH return codes.
It could be declined by Microbilt for invalid account or routing number, or it could be declined by PayPal if you have had fraudulent activity or returned payments in the past. A payment may also be rejected if it passes all validations for the reasons above.
A $40 returned check fee will be added to your tax account if there are not sufficient funds in your bank account to cover the tax payment.
At the end of this transaction, an acknowledgment screen will display. We ask that you print the acknowledgment screen with the reference number for future use.
When our office has processed your payment, we will send you an email confirmation if you provide us with your e-mail address on this form.
While you should always be aware of fraud; using eCheck on the internet is no more insecure than handing your check to a waiter at a restaurant. Loudoun County uses the SSL (Secure Socket Layer) services provided by our VipNet webserver to encrypt all its transactions. SSL is a protocol which enables encrypted, authenticated communications across the internet. In communication between web browsers and web servers mostly SSL is used, but not exclusively. SSL provides privacy, authentication, and message integrity to prevent eavesdropping, forgery, and tampering.
This is quite common for Internet Explorer (IE) browsers, and it is due to a setting on your system. The setting forces the IE browser to not cache or save information from encrypted pages. If you want to save or cache encrypted pages you need to change the setting by opening IE, click on VIEW, then INTERNET OPTIONS and select ADVANCED from the tabs. Scroll the list down to SECURITY and make sure that the box for "Do Not Save Encrypted Pages to Disk" is UNCHECKED. Then click APPLY and all you should now be able to use the back button to correct your information easily.
If you have any questions, please send an email to [email protected] or you can call our office at 703-777-0280.
“We regret to inform you that we were unable to accept your payment based on the financial information received. For questions, please contact Microbilt….”
Microbilt is a verification service for account and routing information. This error is common with typos in your account information. Please contact Microbilt at the number listed in your error message to confirm why we are unable to accept your payment.
“We could not process your payment. Your Payment has not been received and there will be no charge to your account. Please try a different payment method.”
If this decline is received, please contact your bank, and verify the payment method being used. If they can validate the information is correct, please contact our office at 703-777-0285.
Call us or e-mail us for the information. We can be reached at 703-777-0280 or by email. It is your responsibility to ensure your taxes are paid by the due date, regardless of whether a bill or a notice has been received.
Contact the Office of the Commissioner of the Revenue at 703-777-0260 or by email.
Contact the Office of the Commissioner of the Revenue at 703-777-0260 or by email.
The amount of your tax bill corresponds to your assessment. You may verify assessment information online through the Loudoun County Assessment and Parcel Database. This will provide you with some basic information used to determine your assessment. You may want to consider consulting this information first to determine if there are any specific area of concerns; for example, a finished basement, number of bathrooms etc. All assessment questions or concerns should be directed to the Office of the Commissioner of the Revenue at 703-777-0260, or by email.
You can use one of our convenient payment methods, either providing payment through the mail, in person, overnight delivery, or online.
Pay online by eCheck (electronic check) or credit card.
Loudoun County Treasurer's Office P.O. Box 347 Leesburg, VA 20178-0347
Loudoun County Treasurer's OfficeP.O. Box 1000Leesburg, VA 20178
1 Harrison St. SELeesburg, VAHours:Monday - Friday 8:30 am - 5:00 pm
46000 Center Oak Plaza Sterling, VAHours: Monday - Friday8:30 am - 5:00 pm
Drop boxes are conveniently located at both locations.
Overnight Delivery Loudoun County Treasurer's Office 1 Harrison St. SE, 1st Floor Leesburg, VA 20175
A construction supplemental tax bill represents an increase in assessed value for new construction completed after the original January 1 assessment for each year. A supplemental assessment could be for new structures, home, deck, or additions and renovations to your existing house. It could also be for a house or structure that was under construction as of January 1, and has since been completed. The construction supplement bill is generally only for the improvements on a lot, and does not include any taxes that may be due for land associated with the structure.
The construction supplement is billed to the current owner of record at the time the billing is generated. Dependent on the timing of settlement and deed updates through the Clerk of the Circuit Courts, the bills may be initially generated to a builder or land owner, and not the legal owner. Subsequent updates may generate a change of ownership and all unpaid tax bills associated with a construction supplement and land are then generated to the new owner.
Construction supplemental bills are based on a prorated assessed value as determined by the Office of the Commissioner of the Revenue, 703-777-0260 or by email.
As the legal owner of the property, you are responsible for ensuring the taxes have been paid. If a settlement company or attorney was involved in purchase/sale, contact them immediately. Failure of a third party to forward taxes to us in a timely manner, does not relieve you of your tax responsibilities.
If this is a newly constructed home, the credit on a settlement statement at closing is generally for land only, not on the actually structure. The first year of tax billing will generally be a land only bill and then a construction supplemental bill for part of the year the new structure was partially or completely constructed. Assessment questions on a new structure should be addressed to the Office of the Commissioner of the Revenue at 703-777-0260 or by email.
No. Virginia Code § 58.1-3504 provides Virginia localities with the authority to, by ordinance, exempt from local personal property taxes all-terrain vehicles, mopeds, and off-road motorcycles as defined in Virginia Code 46.2-100. The Board of Supervisors exempted such vehicles from local personal property tax effective July 1, 2013. Additional information concerning DMV requirements for registration of mopeds is available at www.dmv.virginia.gov/vehicles/#moped.asp.
Personal use golf carts as household goods are exempt from local personal property taxes in Loudoun County as authorized under Virginia Code 58.1-3504. However, golf carts used in business are subject to business tangible personal property taxes.
Taxable personal property consists of motor vehicles, trailers, campers, mobile homes, boats, airplanes and business personal property. You are required to file online with the Commissioner of the Revenue within 60 days of acquiring or bringing such property into Loudoun County or one of Loudoun's seven incorporated towns. This applies to all vehicles owned by individuals or businesses, whether titled in Virginia or out of state.
A vehicle has situs for taxation in Loudoun County if it is garaged, stored or parked in the county for more than 60 days or registered to a Loudoun County address with the Virginia Department of Motor Vehicles. This includes vehicles that do not run, and vehicles garaged in another state if Virginia registration is maintained. When a vehicle ceases to be registered in Virginia and/or becomes registered elsewhere, supporting documentation may be sent to our office by fax to 703-777-0263 or by e-mail. Our office will review and adjust your vehicle’s ending tax liability date in Loudoun County based on the information provided. Virginia Code Section 58.1-3511 specifies when a vehicle is subject to assessment for personal property taxes.
Yes. Virginia State Code requires that all Virginia localities value tangible personal property as of a fixed date. This date, often referred to as “tax day," is January 1, regardless of when a vehicle may have been purchased or located in Loudoun County.
Loudoun County uses publications from The National Automobile Dealers Association (NADA) as the primary valuation guides for personal property assessment purposes, as do all 134 cities and counties in Virginia. In arriving at the used vehicle values published in its valuation guides, NADA collects and analyzes over half a million auto-related transactions per month, including both wholesale and retail sales. NADA collects its data from a number of sources, including automobile manufacturers, new and used vehicle dealers and over 165 automobile auctions nationwide. Additionally, NADA considers economic trends, geographic location, weather and environmental factors in the analysis of its automobile valuation data.
Due to various market factors, values for some vehicles may be higher as of January 1 of the current year than they were on January 1 of the previous year. This rise in vehicle value may be due to increased demand or diminished supply for a particular vehicle model or vehicle type, gas price fluctuations or other factors affecting vehicle sales, such as government or manufacturer incentives.
Vehicle values in 2022 are higher due to the lingering effects of the COVID-19 pandemic and includes more vehicle makes and models than would usually be affected in a normal year. Car manufacturing plants are encountering computer chip shortages creating a reduction in the availability of new cars. The lack of new cars generated more sales in the used car market and is driving up used car values. Also, vehicle owners are holding onto their current vehicles longer due to economic factors brought on by COVID-19, creating a decrease in the number of used cars on the market. Market experts believe this will likely continue until car manufacturers can meet market demands.
The county assesses personal property on the assumption that it is in fair condition for its age. The vehicle or motorcycle owner can request a review of the assessment if a vehicle or motorcycle is not in average condition as of January 1 of the tax year because of high mileage, extensive un-repaired body damage or serious mechanical defects. This does not include normal wear and tear on tires, seals, battery, gaskets, pumps, hoses, belts, brake system, cooling system, electrical and ignition system, fuel system, exhaust system and front-end parts. Appealing your assessment does not guarantee that it will be reduced. If your appeal is for high mileage, please submit an appeal form and attach a copy of the latest safety inspection slip, vehicle or motorcycle repair or similar documentation which shows the mileage. You may submit your January 1 mileage online by February 1 each year if you wish to have high mileage considered in the annual assessment process. If this is done, you do not have to submit an official assessment appeal form to our office. For extensive un-repaired body damage or serious mechanical defects, please submit an appeal form and an itemized estimate from an automobile repair facility on business letterhead detailing the extent of damage and the cost to repair the vehicle. Other acceptable documentation would be a copy of an insurance company estimate describing the condition and cost to repair the damage. It must be clear from the documents provided that the condition existed on January 1 of the tax year. All appeals must be received by December 31 of the tax year being appealed. Appeals are reviewed in the order received. Please allow up to 60 days for processing. The tax bill is still required to be paid by the respective due date. If the assessment is later reduced as a result of the appeal, the county will issue a tax refund. The Commissioner recommends that, to avoid a late payment penalty, you pay your bill in full, have the assessment corrected, then receive a refund based on the corrected assessment.
In an effort to accurately determine the value of vehicles and motorcycles, the Commissioner of the Revenue considers high mileage. Please refer to the Mileage Chart for required mileages.
Loudoun's local ordinance 860.05, exempts from local taxation as household goods and personal effects, antique motor vehicles, as defined in Section 46.2-100 of the Code of Virginia as amended, which are not used for general transportation purposes.
Additionally, due to the difficult nature of determining the condition of vehicles 25 years or older, antique vehicles as defined in § 46.2-100 which may be used for general transportation purposes as provided in subsection C of Virginia State Code 46.2-730 are assessed in Loudoun at a flat $100 assessment. At the current $4.20 rate, the bill is below the county's collection threshold. The result is no tax bill on vehicles 25 years of age or older.
Recreational vehicles, motor homes and campers are assessed based on a percentage of the original cost. Assessments begin at 70 percent of cost and decline by 10 percent each year until the assessment reaches 20 percent of the original cost. These vehicles do not qualify for personal property tax relief. These vehicle are prorated based on the number of months the vehicle has taxable situs in the county or one of Loudoun’s incorporated towns.
RV purchased in the current year for $25,000.
$25,000 X .70 = $17,500 assessed value
Camper purchased 3 years ago for $10,000.
$10,000 X .50 = $5,000 assessed value
Motor home purchased 5 years ago for $175,000.
$175,000 X .30 = $52,500 assessed value
Low-speed vehicles are taxed at a separate personal property tax rate which is annually set by the Board of Supervisors. The separate rate applies only to those low-speed vehicles as defined in Virginia Code Section 46.2-100 as "any four-wheeled electrically powered or gas-powered vehicle, except a motor vehicle or low-speed vehicle that is used exclusively for agricultural or horticultural purposes or a golf cart, whose maximum speed is greater than 20 miles per hour but not greater than 25 miles per hour and is manufactured to comply with safety standards contained in Title 49 of the Code of Federal Regulations, § 571.500."
The tax rate for low-speed vehicles is $0.01 per $100 of assessed value, a lower rate than that on the general class of personal property, which is currently $4.20. Low-speed vehicles are assessed based on a percentage of MSRP or original cost reported to the DMV.
According to Virginia Code Sections 46.2-908.3 and 46.2-600 et seq, low-speed vehicles shall be operated on public highways only by persons who hold driver's licenses or learner's permits, shall be titled and registered, and shall be subject to the same insurance requirements as other motor vehicles. Safety and emissions inspections are not required.
No. Virginia Code § 58.1-3505 provides Virginia localities with the authority to, by ordinance, exempt from local personal property taxes motor vehicles that are used primarily for agricultural purposes, for which the owner is not required to obtain a registration certificate, license plate, and decal or pay a registration fee pursuant to Virginia Code 46.2-665, 46.2-666, or 46.2-670. The Board of Supervisors exempted such vehicles from local personal property tax effective July 1, 2013. Additional information concerning registered farm vehicles (F-tag) and unregistered farm vehicles (farm use) can be found on DMV’s website at www.dmv.virginia.gov/webdoc/citizen/vehicles/farm.asp.
No. Virginia Code § 58.1-3505 provides Virginia localities with the authority to, by ordinance, exempt from local personal property taxes privately owned trailers as defined in Virginia Code §46.2-100 that are primarily used by farmers in their farming operations for the transportation of farm animals or other farm products. The Board of Supervisors exempted such vehicles from local personal property tax effective July 1, 2013.
You have 60 days after locating taxable property in Loudoun County or in one of Loudoun's incorporated towns (Hamilton, Hillsboro, Leesburg, Lovettsville, Middleburg, Purcellville, and Round Hill) to file vehicle personal property with the Commissioner of the Revenue. This process can be completed online or in person, Monday through Friday from 8:30 am to 5:00 pm at one of our office locations:
Yes. Every vehicle garaged in Loudoun County must be registered with the Loudoun County Commissioner of the Revenue. This can be done in person or online. To register your vehicle in person, you'll need a valid state vehicle registration. If you have moved your vehicle from another Virginia jurisdiction, you'll need to supply a copy of your most recent paid vehicle personal property tax receipt or a copy of your most recent certified vehicle personal property tax filing.
As of January 1, 2022, Loudoun County will be administering the personal property tax and vehicle license fee for owners of motor vehicles in the incorporated towns of Hamilton, Leesburg, Lovettsville, Middleburg, Purcellville, and Round Hill. Please contact the DMV, and the Commissioner of the Revenue with any changes. Please note: Vehicles located outside of incorporated Towns are charged a vehicle license fee by the county.
Yes, if you intend to have your car garaged, parked or stored in Loudoun County for 30 days or more, you must register the vehicle in Loudoun County. Your car is assessed property tax for the length of time it is located in Loudoun County.
Vehicles displaying out-of-state license plates and are not otherwise exempt from obtaining Virginia license plates will be charged an additional annual license fee of $100. A $250 penalty may also be imposed on owners of vehicles that are not registered within 60 days of the owner’s having established residency in Virginia.
To register your vehicle with Loudoun County, go online or bring your valid out-of-state vehicle registration in person, Monday-Friday 8:30 a.m. - 5:00 p.m. to one of our office locations:
Leesburg Office 1 Harrison St. S.E. 1st FloorLeesburg, VA 20175Ph: 703-777-0260
Sterling Office 46000 Center Oak Plaza Sterling, VA 20166
To avoid a 10% late filing penalty, newly acquired vehicles or those recently entering Loudoun County must be reported to the Commissioner of Revenue within 60 days of purchase or move to Loudoun County or one of its incorporated towns (Hamilton, Hillsboro, Leesburg, Lovettsville, Middleburg, Purcellville, or Round Hill). If you do not file, a 10% late filing penalty will be added to your annual tax each year until a filing occurs.
After a vehicle's initial registration, the Commissioner's Office annually mails vehicle personal property filing notices, allowing residents to report corrections, address changes, the sale or disposal of vehicles, or unusually high mileage since these factors may affect the property's valuation or the number of months a vehicle is taxed in the county. Vehicle personal property tax information may be filed online at www.loudoun.gov/efile. The Commissioner requests that all changes be submitted by February 1 to assist in establishing accurate assessments for each tax year. For tax year 2022, the filing deadline has been extended to February 15.
You are not required to file online if you have previously filed on your vehicle and there are no ownership, address or other changes. Please note that taxes are billed to the name in which the vehicle or trailer is registered with DMV.
Yes. You must declare for taxation these types of property each year. The first year after registration, you will be sent a notification each January as a reminder to file your personal property tax declaration online. You are required to file online by the annual filing deadline of February 1 even if you still own the property and there are no ownership, address or other changes. For tax year 2022, the filing deadline has been extended to February 15. For further information or assistance, please contact the Commissioner of the Revenue.
Yes. You may register your vehicle with Loudoun County by clicking on one of the links below:
If your vehicle is titled solely to you, a military person residing in Loudoun County because of military orders, or jointly titled with a military spouse residing in Loudoun County because of military orders, it will qualify for exemption from local personal property taxation in Loudoun County under the Servicemembers Civil Relief Act. As of November 11, 2009, vehicles titled solely in the name of a non-military spouse or jointly titled with a non-military spouse who is present in the state to be with the service member in compliance with the service member’s military orders will qualify for exemption from local personal property taxation in Loudoun County under the Servicemembers Civil Relief Act as long as the residence or domicile is the same for both the service member and spouse. To request an exemption from personal property tax in Loudoun County, military personnel must complete and submit a Servicemember Request for Loudoun County Vehicle Personal Property Tax Exemption Form to the Commissioner of the Revenue, accompanied by a copy of each of the following: a recent leave and earnings statement (LES), military orders, and current state vehicle registration(s). If the vehicle is titled in the name of a non-military spouse or jointly titled with a non-military spouse, a copy of the marriage certificate, or a copy of military ID for the service member’s spouse, will be required in addition to the information listed above. The completed form and other documentation may be faxed to 703-777-0263, e