K-6 Distance Learning Child Care Program

The Department of Parks, Recreation and Community Services (PRCS) is offering all-day child care for children in grades K-6 while they are in distance learning. 

  1. Program Details
  2. Typical Schedules
  3. Safety Measures
  4. FAQs

Program Details

Throughout the school day, staff will monitor students as they engage in both synchronous and asynchronous distance learning. The daily schedule includes time for lunch in the classroom, recess (outdoor, weather-permitting) and short breaks. The program will operate with 10 students in a “pod" who are grouped according to age. Lunch is provided.

Staff will create a warm, welcoming environment for students. While they are not teachers and won’t teach any material, staff will direct students to log on and complete their virtual work. They will manage student behavior, using our CASA Program Positive Behavioral Interventions and Supports (PBIS) strategies. Staff will also build a sense of community within their individual groups.

When the school day ends, students will enjoy an after-school recreation program that includes age-appropriate outdoor/indoor free play, arts and crafts, STEM-based activities and socially-distanced games or physical activities.

What to bring

Parents or guardians must send their child to the program with: 

  • School supplies
  • Face covering
  • Laptop
  • Earbuds or headphones
  • Two snacks (morning and afternoon)
  • Refillable water bottle

Times and Locations

  • School-day sessions are from 7:40 a.m. until 2:30 p.m. for Grades K-5. See Typical Schedules for Grade 6.
    • During the school day, students will be monitored as they complete their distance learning. They will have recess, breaks and lunch.
  • The after-school, recreation-based program is available from 2:30 p.m. until 6:00 p.m. for Grades K-5 and 3:30 p.m. until 6:00 p.m. for Grade 6.
    •  After-school participants will enjoy an age appropriate program rich in arts, STEM, physical activity and free play.

This program is housed in schools and other locations throughout the county. 

Location School-Day 
WebTrac Activity Number
SELECT SECTION -02 FOR OCTOBER
After-School
WebTrac Activity Number
SELECT SECTION -02 FOR OCTOBER
Arcola Elementary 950202 960202
Balls Bluff Elementary 950204 960204
Culbert Elementary 950213 960213
Discovery Elementary 950214 960214
Greenway Pavilion
43629 Greenway Corporate Drive, Ashburn 
950252 960252
Fernbank Child Care
20685 Fernbank Court, Sterling
950249 960249
Forest Grove Elementary
950217
960217
Frederick Douglass Elementary 950218 960218
Horizon Elementary 950221 960221
Pinebrook Elementary 950236 960236
Round Hill Elementary 950240 960240
Rolling Ridge Elementary
950248
960248
Waxpool Elementary 950247 960247

Registration and Fees

Registration is open until all spots are filled at loudoun.gov/webtrac.  

  • Payment is due at the time of registration. 
  • September fee is prorated. 
  • Full October payment will be due September 21.
  • All subsequent payments will be due on the 15th of each month.

Advanced monthly registration is required for all options. No drop-ins.

School-Day (7:40 a.m. - 2:30 p.m.) (8:30 a.m. - 3:30 p.m. Grade 6)

  5 days 3 days 2 days
Standard Monthly Fee* $345.00 $204.00 $136.00
Loudoun County Government Employee and 
Loudoun County Public School Employee Monthly Fee* 
$311.00 $192.00 $128.00

After-School (2:30 p.m. - 6:00 p.m.) (3:30 p.m. - 6:00 p.m. Grade 6)

*LCPS Free and Reduced Lunch Program participants receive a 50% discount.
  5 days 3 days 2 days
Standard Monthly Fee* $345.00 $204.00 $136.00
Loudoun County Government Employee and 
Loudoun County Public School Employee Monthly Fee*
$311.00 $192.00 $128.00

How to Register

2-day and 3-day options

  • Call 703-777-0343 to register. Indicate whether you will be registering for school-day only, after-care only or both school-day and after-care. 

5-day option 

Note: For parents who wish to enroll children in a full day program (7:40 a.m. - 6:00 p.m.), register for both the school day and after school sessions.

  1. Visit loudoun.gov/webtrac.
  2. Log in or create your username and password.
  3. Under the top right navigation, select "search" then select "activity enrollment."
  4. Find the school day activity number for your preferred location and type in the six digit number.
  5. Add the activity to your cart and select the participating family member.
  6. If you are also participating in after-school, find the after-school activity number for your preferred location and type in the six digit number. Repeat Step 5.
  7. Proceed to the checkout page and pay the full amount or the balance shown.
  8. Submit payment.
  9. You will receive an email receipt.

The county’s other child care programs, including CASA and YAS, will operate as normally scheduled. 

Contact Us

If you have any questions, please email PRCS.