K-6 Distance Learning Child Care Program

The Department of Parks, Recreation and Community Services (PRCS) is offering school-day and after-school child care for children in grades K-6 to accommodate hybrid and distance learning. 

  1. Program Details
  2. FAQs

Program Details 

Following a decision by Loudoun County Public Schools to offer hybrid learners fours days per week of in-person instruction, changes to the K-6 DL Child Care Program are effective April 20, 2021. During school day sessions, staff monitor students as they engage in asynchronous distance learning. The schedule includes time for lunch in the classroom, recess (outdoor, weather-permitting) and short breaks. The program will operate with 10 students in a “pod" who are grouped according to age. Lunch is provided.

Staff will create a warm, welcoming environment for students. While they are not teachers and won’t teach any material, staff will direct students to log on and complete their virtual work. They will manage student behavior, using our CASA Program Positive Behavioral Interventions and Supports (PBIS) strategies. Staff will also build a sense of community within their individual groups.

When the school day ends, students will enjoy an after-school recreation program that includes age-appropriate outdoor/indoor free play, arts and crafts, STEM-based activities and socially-distanced games or physical activities.

What to bring

Parents or guardians must send their child to the program with: 

  • School supplies
  • Face covering
  • Laptop
  • Earbuds or headphones
  • Two snacks (morning and afternoon)
  • Refillable water bottle

Times and Locations

  • Effective April 20, 2021, DL school-day sessions are held Mondays from 7:30 a.m. to 2:30 p.m. for Grades K-5 and 8:30 a.m. to 3:30 p.m. for Grade 6.
    • During the school day, students will be monitored as they complete their distance learning. They will have recess, breaks and lunch.
    • Children enrolled in Monday school-day sessions may also enroll in the after-school program at the site.
  • The after-school, recreation-based program runs from 2:30 p.m. to 6:00 p.m. for Grades K-5. After-school for Grade 6 runs from 3:30 p.m. to 6:00 p.m. 
    • After-school participants will enjoy an age appropriate program rich in arts, STEM, physical activity and free play.
    • Families may register for after-school sessions Tuesday through Friday. After-school will be held in conjunction with the CASA program at the same location.
  • Full-day option
    • Depending upon demand, the Fernbank and Greenway Pavilion locations may offer a full-day option Monday through Friday, including school-day and after-school hours.

This program is housed in schools and other locations throughout the county. See location addresses and directions.

See our location videos from Fernbank Child Care in Sterling and Greenway Pavilion Child Care in Ashburn!

Location School-Day 
WebTrac Activity Number
SELECT SECTION # FOR MONTH
After-School
WebTrac Activity Number
SELECT SECTION # FOR MONTH
Arcola Elementary 950202 960202
Balls Bluff Elementary 950204 960204
Culbert Elementary 950213 960213
Discovery Elementary 950214 960214
Greenway Pavilion
43629 Greenway Corporate Drive, Ashburn 
950252 960252
Fernbank Child Care
20685 Fernbank Court, Sterling
950249 960249
Forest Grove Elementary
950217
960217
Frederick Douglass Elementary 950218 960218
Horizon Elementary 950221 960221
Pinebrook Elementary 950236 960236
Rolling Ridge Elementary 950248 No after-school
Round Hill Elementary
950240
960240
Lovettsville Elementary 950222 960222
Waxpool Elementary 950247 960247

Registration and Fees

Registration is open until all spots are filled at loudoun.gov/webtrac.  

  • Payment is due at the time of registration. 
  • Allow up to three business days following the registration date before participation in the program begins.
  • Subsequent payments will be due on the 15th of each month.

Advanced monthly registration is required for all options. No drop-ins.

School-Day (7:30 a.m. - 2:30 p.m.) (8:30 a.m. - 3:30 p.m. Grade 6)

  1 day 5 days** 
Standard Monthly Fee* $68.00 $345.00
Loudoun County Government Employee and 
Loudoun County Public School Employee Monthly Fee 
$64.00 $311.00

After-School (2:30 p.m. - 6:00 p.m.) (3:30 p.m. - 6:00 p.m. Grade 6)

*LCPS Free and Reduced Lunch Program participants receive a 50% discount. ** Fernbank and Greenway Pavilion
  1 day 5 days
Standard Monthly Fee* $68.00 $345.00
Loudoun County Government Employee and 
Loudoun County Public School Employee Monthly Fee*
$64.00 $311.00

How to Register

Note: Parents who wish to enroll children in a full-day program (7:30 a.m. - 6:00 p.m.) must register for school-day and after-school sessions.

  1. Visit loudoun.gov/webtrac.
  2. Log in or create your username and password.
  3. Under the top right navigation, select "search" then select "activity enrollment."
  4. Find the school day activity number for your preferred location and type in the six digit number.
  5. Add the activity to your cart and select the participating family member.
  6. If you are also participating in after-school, find the after-school activity number for your preferred location and type in the six digit number. Repeat Step 5.
  7. Proceed to the checkout page and pay the full amount or the balance shown.
  8. Submit payment.
  9. You will receive an email receipt.

Required forms and document submission

The county’s other child care programs, including CASA and YAS, will operate as normally scheduled. 

Contact Us

If you have any questions, please email PRCS.